Workshop Administrator

Fulton Hogan; Townsville City; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance discounts

Flexible working arrangements

Parental Leave (18 weeks)?

Employee Assistance Program

Corporate health & fitness programs

Retailer discounts

Purchase Leave Policy

Job summary

Fulton Hogan’s North Queensland workshop is seeking a motivated Workshop Administrator to join the team on a full-time basis. You will support day-to-day workshop operations and provide efficient administrative and coordination assistance.

Experience in mechanical workshops, transport, or logistics is valued, with a focus on accuracy, organization, and customer service. A proactive, collaborative attitude and willingness to learn are essential.

Qualifications

• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office applications.
• Strong time management and multitasking capabilities.
• Collaborative, adaptable, and team-oriented mindset.
• Positive attitude with a willingness to contribute to continuous improvement initiatives.

Responsibilities

• Provide daily administrative support to workshop teams and assist operations teams with asset coordination.
• Manage subcontractor documentation and fleet records/databases.
• Raise purchase orders and generate job and service cards; support offsite inspections and warranty processes.
• Maintain staff rosters, personnel records, filing systems, and operational databases.
• Assist with stock control activities, including parts ordering, inventory monitoring, stocktakes, receipts and invoicing.
• Coordinate service schedules and monitor overdue repairs using maintenance management software.

Skills

Excellent communication

Interpersonal skills

Time management

Multitasking

Team-oriented

Tools

Microsoft Office

Job description

Life at Fulton Hogan is about making the most of opportunities, taking responsibility, and making it happen. We appreciate our peoples’ courage, curiosity and unique perspectives, and look to collaborate as much as possible to explore safer, smarter and more efficient ways of working in this rapidly changing world. We don’t stand still – there are always opportunities to do more and do better.

• Keen to progress your career? Take full advantage of our tailored training, leadership, and mentoring programs; or leverage our partnerships with industry association such as Engineers Australia, Chartered Accountants, CPA Australia, Infrastructure Sustainability Council, The National Association of Women in Construction, plus many more.
• Looking to enhance your wellbeing? We will encourage you to explore flexible working arrangementswhere possible. We offer great benefits, including corporate health and fitness programs, health insurance discounts, personal banking support, a range of retailer discounts, up to 18 weeks paid primary carers parental leave and up to 10 days paid secondary carers leave, access to our Employee Assistance Program (including your immediate family), and the option to take more time for yourself throughout the year with our Purchase Leave Policy.
• Want to help us better the communities we live and work in? Our purpose of creating, connecting, and caring for communities is more than a saying to us – it’s a way of thinking, working, and living because we're locals too, and seek to give back in ways that strengthen and build resilient communities.We do this because we genuinely care, enjoy what we do, and even manage to have some fun along the way! You’ll find us partnering with local and national community groups, like Clontarf Foundation and Black Dog Institute, in addition to indigenous groups and social enterprises, to ensure that our good work positively impacts and brings about sustainable change within our industry.
• Do we offer a ‘competitive’ salary package? Of course! Speak to our Talent Acquisition or People & Culture team to learn more.

What’s on offer?

As our Infrastructure Services business continues to grow, we are seeking a motivated and reliable Workshop Administrator to join our North Queensland team on a full-time basis.

Reporting to the Workshop Supervisor, you will play a key role in supporting the day-to-day operations of our workshop and broader Business by providing efficient administrative and coordination support. While previous workshop administration experience is highly regarded, we also welcome applications from individuals with a positive attitude, strong organisational skills, and a willingness to learn.

Key Responsibilities

• Provide daily administrative support to workshop teams and assist the Nort Queensland Operational Teams with asset coordination and customer service activities.
• Manage subcontractor documentation accurately and maintain fleet management records and databases.
• Raise purchase orders, generate job and service cards, and support offsite inspections and warranty processes.
• Maintain staff rosters, personnel records, filing systems, and operational databases.
• Assist with stock control activities, including parts ordering, inventory monitoring, stocktakes, receipting and invoicing.
• Coordinate service schedules and monitor overdue repairs using maintenance management software.
  

How you’ll connect to the role?

To be successful in this role, you will be a proactive and organised individual with strong attention to detail and a customer-focused approach. Experience within mechanical workshops, transport, logistics, or a similar operational environment will be highly regarded.

You will also demonstrate:

• Excellent communication and interpersonal skills.
• Intermediate proficiency in Microsoft Office applications.
• Strong time management and multitasking abilities.
• A collaborative, adaptable, and team-oriented mindset.
• A positive attitude and willingness to contribute to continuous improvement initiatives.
  

This is an excellent opportunity to join a supportive team environment and contribute to the ongoing success of our North Queensland operations.

Our people share the same set of values that keep us REAL. Respect, Energy and Effort, Attitude and Leadership encapsulate what we stand for at Fulton Hogan and encourage us to foster a diverse and inclusive culture where we listen to, care for, celebrate, and respect everyone.

We are committed to reconciliation and building and nurturing respectful relationships with First Nations peoples. Through our First Nations Engagement Strategy and Reconciliation Action Plan (RAP), we aim to promote opportunities, cultural understanding and partnerships that celebrate and acknowledge the contributions of Indigenous communities.

For over 90 years, Fulton Hogan has been delivering high-quality infrastructure to improve the lives of people every day. Our 10,000+ team works in every kind of weather and environment, creating, connecting, and caring for communities across Australia, New Zealand and the South Pacific.