Workshop Admin: Invoicing, Quotes & WIP Specialist

Buffalo Tungsten Inc.; Heatherbrae; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Bonus scheme

Training and development

Parental leave with superannuation

Wellness program

Employee benefits program

Referral program

Job summary

Sandvik is seeking a diligent Workshop Job Administrator in Heatherbrae, NSW to support service operations and ensure smooth daily activities.

You will manage work in progress, enter data, process orders and prepare estimates, while overseeing parts ordering, invoicing and purchase orders. The role requires strong Microsoft Office skills and familiarity with enterprise software such as Aurora or Maximo.

Qualifications

• Confident user of the Microsoft Office suite.
• Familiar with Aurora and/or Maximo or similar ERP software.
• Excellent time management and highly organized.
• Ability to work unsupervised and take initiative.

Responsibilities

• Follow Sandvik’s safety policies and support our Zero Harm vision.
• Maintain high health, safety and quality standards in all work.
• Coordinate warranty claims.
• Process repairs and maintenance jobs.
• Create job estimates / quotes and schedules.
• Create and send order acceptance / acknowledgment.
• Adhere to Work in Progress (WIP) processes for the workshop.
• Liaise with Accounts Receivable and Finance on customer credit issues.
• Provide administrative support to the workshop.

Skills

Time management

Organizational skills

Customer service

Tools

Aurora

Maximo

ERP software

Job description

Sandvik is seeking a diligent Workshop Job Administrator in Heatherbrae, NSW to support service operations and ensure smooth daily activities.

You will manage work in progress, enter data, process orders and prepare estimates, while overseeing parts ordering, invoicing and purchase orders. The role requires strong Microsoft Office skills and familiarity with enterprise software such as Aurora or Maximo.