Workshop Job Administrator

Sandvik AB; Newcastle; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Company-wide Bonus scheme

Training and development opportunities

Parental leave with superannuation

Wellness Program

Employee Benefits Program

Employee Referral program

Job summary

Sandvik Mining is seeking a proactive Workshop Job Administrator for Heatherbrae NSW. You will support service operations by managing work in progress, processing orders, and assisting with data entry and estimates, while coordinating warranty claims and invoicing.

Strong customer service and time management are essential. You will use Microsoft Office and enterprise tools like Aurora or Maximo, working closely with Accounts Receivable and Finance to resolve credit issues and ensure smooth

Qualifications

• Proficient with Microsoft Office applications and ability to manage data entry efficiently.
• Experience using enterprise management software, preferably Maximo or Aurora.
• Strong time management and organizational skills with a focus on accuracy.

Responsibilities

• Follow safety policies and support the Zero Harm vision.
• Maintain high health, safety and quality standards in all work.
• Coordinate warranty claims for workshops and service.
• Process repairs and maintenance jobs.
• Create job estimates/quotes and schedules.
• Create and send order acceptance/acknowledgement.
• Adhere to WIP processes for the workshop.
• liaise with Accounts Receivable and Finance on credit issues.
• Provide administrative support to the workshop.

Skills

Microsoft Office Suite

Excel

Maximo

Aurora

Tools

Maximo

Aurora

Job description

Sandvik Mining
Workshop Job Administrator - Heatherbrae I NSW

About the Opportunit y

You'll play a key role in keeping our service operations running smoothly, providing excellent support to both internal and external stakeholders. Your responsibilities will include managing work in progress, handling data entry, processing orders, preparing estimates, and overseeing a wide range of administrative tasks. You'll also support our service standards by managing parts ordering, invoicing, and purchase orders.

Responsibilities :

• Follow Sandvik's safety policies and support our Zero Harm vision.
• Maintain high standards of health, safety, and quality in all work.
• Coordination of all warranty claims
• Processing of repairs and maintenance jobs
• Creating job estimates / quotes and schedules
• Creating and sending order acceptance/acknowledgement
• Adhere to Work in Progress (WIP) processes for the workshop
• Liaising with Accounts Receivable and Finance on customer credit issues
• Provide administrative support to the workshop

About you

You will be a confident user of the Microsoft suite of products, and familiar with Aurora and/or Maximo or similar enterprise management software.To perform well in this role, you willrequireexcellent time management skills and be highly organized.Previousexperience in a workshop environment would be beneficial. The ability to work and perform unsupervised is essential. The right candidate will have a strong customer service focus witha high levelof initiative,driveand determination to achieve goals & targets set for customer satisfaction.

Agencies need not apply.

_ To be eligible for this role, you must have the right to live and work in Australia. Please note that as part of our recruitment process, you will be required to successfully complete a pre-employment medical._

What we offer

• Company-wide Bonus scheme to reward your hard work and dedication.
• Training and development opportunities, from extensive internal programs to contributions towards external studies.
• Company-funded paid parental leave , with superannuation contributions during the leave period.
• Sandvik Wellness Program to support and enhance your health and wellbeing
• Comprehensive Employee Benefits Program, including salary sacrifice options, and a Length of Service Recognition program.
• Employee Referral program , earning up to $5,000 per successful referral

Sandvik is proud to be a WORK180 Endorsed Employer for Women, having been listed among the Top 101 Endorsed Employers for five consecutive years. We are committed to fostering an inclusive and supportive workplace, and you can explore our policies and employee benefits on the WORK180 website. In addition, we are honoured to have achieved Silver Status for our Health and Wellbeing Program through the WorkSafe QLD Be Recognised Program, reflecting our ongoing dedication to creating a safe, healthy, and engaging work environment.

Who we are

Sandvik is a global leading Original Equipment Manufacturer, delivering comprehensive equipment, tools, parts, services, technical and digital solutions tailored to the mining, mineral processing, infrastructure and manufacturing industries. The Sandvik Group has over 41,000 employees spread across more than 150 countries globally.

Our purpose is to advance the world through engineering by helping customers transition sustainably in mining, rock processing, and component and intelligent manufacturing. Sustainability is integral to our growth and our customers’ success. We embed sustainability in all aspects, from R&D to product innovation and supply chain sourcing. Collaborating closely with customers, we enhance product impact and efficiency through technology and data-driven solutions, aiming for net-zero emissions by 2050 and 90% circularity by 2030.

We work to protect and advance people, enabling diversity, equity and inclusion in our business, human rights in our value chain and resilient communities where we work. We are an Equal Opportunity employer and welcome applications from individuals of all backgrounds, including women and Aboriginal and Torres Strait Islander people.Our commitment to integrity and building relationships based on honesty, respect, and trust is paramount.

Join us at Sandvik, where we are dedicated to delivering excellence and innovation.

For further information about the role please reach out to Talent Acquisition Specialist -Chelsea Webb – [e-mail]

Applications close: 28 November 2026, or prior if ideal candidate selected.