Workplace Experience Coordinator

Egis in ANZ; North Sydney Council; On-site; AUD 70,000 - 94,000; Full time

Benefits offered by this job

Generous parental leave

Flexible work practices

Job summary

Egis in ANZ is seeking a proactive Workplace Experience Coordinator to be the welcoming heart of our North Sydney office, on-site five days a week. You’ll shape office culture and ensure smooth operations across administration, facilities and people.

In this hands-on role you’ll greet visitors, onboard new staff, coordinate events, manage space and assets, and support safety, ESG and travel tasks in a busy professional services environment.

Qualifications

• Prior experience in a similar role, ideally within a professional services or consultancy environment.
• Polished personal presentation and a polite, respectful and professional manner
• Proficiency with MS Office packages including Word, Excel, Outlook and Teams
• Effective time management and organisational skills, including the ability to prioritise tasks effectively
• Strong communication skills, both written and verbal
• The ability to work proactively within a busy team environment with minimal direction
• Strong attention to detail

Responsibilities

• Be the face of Egis, meeting and greeting visitors and clients, ensuring a warm and professional presence at reception during business hours and managing incoming phone calls
• Provide onboarding to new employees, including workplace health and safety induction and security passes, helping every new starter feel welcome from day one
• Organise and implement internal social events in coordination with the Social Committee and within budget, and support the coordination of external corporate functions and events
• General office management, including facility management and organising the repair and maintenance of office assets and equipment
• Ensure common areas and meeting rooms are neat and tidy, working closely with IT to ensure IT assets are functioning
• Coordinate internal and external deliveries and mail
• Perform the role of Health & Safety Lead during emergency events, liaising with the crisis management team in line with the Crisis Management Plan
• Support Environmental, Social and Governance (ESG) activities, collect carbon data for the office, and work with our team towards achieving carbon targets
• Support vehicle fleet administration duties
• Manage office costs within the approved budget, and assist with expense claims and company credit card reconciliation as required
• Coordinate travel and accommodation as required

Skills

Professional presentation

Strong communication

MS Office proficiency

Time management

Teamwork

Attention to detail

People-facing experience

Tools

MS Office

Job description

Egis is a leading global organisation in architecture, consulting, construction engineering, operations and mobility services. We partner with clients to design, deliver and operate smarter infrastructure and places that respond to the world’s evolving needs.

With more than 22,000 employees worldwide, we combine global capability with strong local insight. Our multidisciplinary expertise enables us to deliver innovative, practical and sustainable solutions that help build more balanced, resilient communities.

At Egis, you’ll be part of a business shaping the future of cities, transport, energy and the built environment, creating lasting impact where it matters most.

Job Description

We're looking for a proactive Workplace Experience Coordinator to be the welcoming heart of our North Sydney office. This is an on-site role for someone who genuinely enjoys creating a positive experience for everyone who walks through the door — our people, our visitors and our clients. You'll shape our office culture and keep day-to-day operations running smoothly through the effective management of office administration, facilities and, above all, people.

Key Responsibilities

• Be the face of Egis, meeting and greeting visitors and clients, ensuring a warm and professional presence at reception during business hours and managing incoming phone calls
• Provide onboarding to new employees, including workplace health and safety induction and security passes, helping every new starter feel welcome from day one
• Organise and implement internal social events in coordination with the Social Committee and within budget, and support the coordination of external corporate functions and events
• General office management, including facility management and organising the repair and maintenance of office assets and equipment
• Ensure common areas and meeting rooms are neat and tidy, working closely with IT to ensure IT assets are functioning
• Coordinate internal and external deliveries and mail
• Perform the role of Health & Safety Lead during emergency events, liaising with the crisis management team in line with the Crisis Management Plan
• Support Environmental, Social and Governance (ESG) activities, collect carbon data for the office, and work with our team towards achieving carbon targets
• Support vehicle fleet administration duties
• Manage office costs within the approved budget, and assist with expense claims and company credit card reconciliation as required
• Coordinate travel and accommodation as required

Qualifications

Ideally, you will have previous experience in a similar office, administration or people-facing role, and a genuine enthusiasm for creating a great experience for those around you. You will be able to commit to being present at our North Sydney office five days a week.

In addition, you will also have:

• Prior experience in a similar role, ideally within a professional services or consultancy environment
• Polished personal presentation and a polite, respectful and professional manner
• Proficiency with MS Office packages including Word, Excel, Outlook and Teams
• Effective time management and organisational skills, including the ability to prioritise tasks effectively
• Strong communication skills, both written and verbal
• The ability to work proactively within a busy team environment with minimal direction
• Strong attention to detail

Additional Information

We are open to considering this role on a full-time, part-time or job-share basis. Please let us know of your flexibility requirements.

Egis is committed to creating an inclusive, creative culture that embraces diversity and flexibility. We offer generous parental leave, support flexible work practices and strive to create an environment where employees can connect, collaborate, grow and succeed.