Project Support Officer

Egis Group; City of Casey; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive remuneration and benefits

Volunteer leave

Employee Assistance Programme

Learning and development framework

Flexible working arrangements

Remote working options

Career progression opportunities

Travel opportunities across offices

Job summary

Egis is a global organisation with over 20,000 employees, seeking a proactive Projects Support Officer to join our Narre Warren team. You will provide high-level administrative support to Project Managers across the lifecycle and assist with costs, tender documents, registers, invoicing and scheduling.

Ideal candidates will have experience in a similar role within professional services, with strong organisation, communication and detail orientation.

Qualifications

• Experience in a similar role within a professional services environment.
• Strong organisation, prioritisation and attention to detail.
• Courteous, professional manner with proactive work approach.
• Excellent written and verbal communication, able to work with minimal direction.

Responsibilities

• Support Project Managers with project costs, budgets and margins.
• Assist with collations and preparation of tender and bid documents.
• Maintain registers and CRM systems and record go/no-go docs correctly.
• Support PMs with invoice and debtor follow-up.
• Plan and schedule project activities and manage supplier interactions.
• Prepare reports, timesheets, QA, compliance and expense claims.

Skills

MS Office

Communication

Attention to detail

Organisation

Professional demeanour

Proactive work

Relationship building

Diplomacy & courtesy

Time management

Tools

CRM systems

Job description

Egis is a global organisation with over 20,000 employees worldwide. With our head office based in Paris, we offer global career opportunities, as well as rewarding careers for our people locally. Drawing on our deep pool of expertise, we create innovative solutions with our clients worldwide.

Egis is an organisation with the capacity to make meaningful industry and community change in the space of place-making, sustainability and creating connected cities. Different to other engineering firms, Egis offers true end-to-end capability across the entire design-to-operation lifecycle, offering advisory, architecture, engineering, design, asset management and operations services.

We are committed to creating great teams doing innovative work and would love you to join us toImpact the Future.

We are seeking a proactive Projects Support Officer to join our team, supporting the day-to-day operations and projects for project managers in our Narre Warren office.

As a Project Support Officer, you will be a high level of administrative support to Business and Service Line teams across the Project Lifecycle, working particularly closely with Project Managers and Business/Service Line leaders to deliver successful projects.

Your main duties will include:

• Support Project Managers (PM’s) with project costs, budget and margins during the proposal and project stages
• Support with collations and preparation of tender and bid documents
• Maintain registers and CRM systems, ensuring go/no-go documentation is recorded correctly
• Support PM’s with invoice and debtor follow up
• Plan and schedule project activities
• Manage all aspects of supplier and subcontractor interactions
• Reporting, timesheets, QA and compliance, expense claims
• Provide general administrative support, as required

To be successful in this opportunity, you will ideally have demonstrated experience in a similar role supporting technical electrical distribution or energy projects. In addition, you will also have:

• Previous experience in a similar role within a professional services environment
• Highly developed organisation and prioritisation skills
• A courteous, polite, respectful and professional manner
• Able to work proactively with minimal direction
• Excellent personal presentation and demeanour
• Intermediate MS Office skills (Word, Excel, PowerPoint & Outlook) are essential
• Well-developed written and verbal communication skills
• Exceptional attention to detail
• Positive attitude and solution oriented
• Enjoy working with others and building effective relationships

The Benefits

• Competitive remuneration and benefits.
• Ability to purchase additional leave
• Volunteer leave
• Employee Assistance Programme
• A structured learning and development framework to align with career progression goals.
• Flexible working arrangements, including remote working options.
• An inclusive team culture that celebrates performance and rewards accordingly.
• Paid Primary and Secondary Carer Leave Policy, reflecting our commitment to work-life balance.
• Support structures like our Employee Assistance Program, professional mentoring, and buddy program for new starters.
• Opportunities to work on special interest projects.
• Opportunities to work across government, private and resource sectors.
• Opportunities to travel for work across multiple offices.
• Great cultural environment where teamwork and camaraderie are promoted and valued.
• Supportive leadership based on openness.

With opportunities to work on exciting projects locally and support national projects and operations, this is a fantastic role for a motivated engineer looking for their next career move.

We are open to considering this role on a full-time, part-time or job-share basis. Please let us know of your flexibility requirements.

Egis is committed to creating an inclusive, creative culture that embraces diversity and flexibility. We offer generous parental leave, support flexible work practices and strive to create an environment where employees can connect, collaborate, grow and succeed.