Workforce Coordinator, Melbourne Cup Carnival

UNAVAILABLE; City of Melbourne; On-site; AUD 39,000 - 58,000; Part time

Job summary

Victoria Racing Club (VRC) invites applications for a casual Workforce Coordinator to support the Melbourne Cup Carnival. The role focuses on rostering, staffing, and workforce planning for hospitality, premium dining, retail and event operations.

You will work with operations leaders to forecast demand, manage availability, and coordinate check-in on event days. Experience with HumanForce and knowledge of relevant awards is highly valued.

Qualifications

• Previous experience in workforce coordination, rostering, scheduling, labour planning, or staffing.
• Experience managing high-volume casual workforces within hospitality, events, stadiums, venues, or similar fast-paced environments.
• HumanForce experience is highly desirable.
• Understanding of the Hospitality Industry General Award (HIGA) is preferred.
• Strong administration and computer skills.
• Exceptional organisation and attention to detail.
• Ability to manage competing priorities and work to tight deadlines.

Responsibilities

• Coordinate and maintain rosters for a large casual workforce across multiple departments.
• Support workforce planning for race days, hospitality activations, premium events.
• Liaise with operational leaders to ensure staffing levels align with forecasted demand.
• Utilise workforce management system, Humanforce, to create, maintain, and optimise rosters.
• Manage employee availability, shift confirmations, and workforce communications.
• Respond to last-minute staffing changes and operational requirements.
• Assist with event-day workforce coordination and check-in processes.
• Ensure rostering practices align with relevant awards, enterprise agreements, and company procedures.

Skills

Workforce coordination

Rostering

Scheduling

Labour planning

Staffing

HumanForce

Tools

HumanForce

Job description

The opportunity

Delaware North Australia is seeking a Workforce Coordinator to join our team at the iconic Victoria Racing Club (VRC) on a casual basis.

This is an exciting opportunity for an experienced workforce planning, rostering, or staffing professional to support the delivery of the Melbourne Cup Carnival, one of Australia's premier sporting and hospitality events.

We are looking for someone who can commence immediately and provide support through to the end of the Melbourne Cup Carnival. While this is a casual position, the successful candidate can expect full-time hours throughout the Carnival preparation and event period.

Working closely with operational leaders, you will help coordinate a large casual workforce across hospitality, premium dining, retail, and event operations, ensuring the right people are in the right place at the right time.

What we offer

• The opportunity to be part of Australia's most prestigious racing carnival
• Exposure to high-volume workforce planning and event operations
• Work alongside industry-leading hospitality and event professionals
• A collaborative and supportive team culture

What you will do?

• Coordinate and maintain rosters for a large casual workforce across multiple departments
• Support workforce planning for race days, hospitality activations, premium events
• Liaise with operational leaders to ensure staffing levels align with forecasted demand
• Utilise workforce management system, Humanforce, to create, maintain, and optimise rosters
• Manage employee availability, shift confirmations, and workforce communications
• Respond to last-minute staffing changes and operational requirements
• Assist with event-day workforce coordination and check-in processes
• Ensure rostering practices align with relevant awards, enterprise agreements, and company procedures

More about you

• Previous experience in workforce coordination, rostering, scheduling, labour planning, or staffing
• Experience managing high-volume casual workforces within hospitality, events, stadiums, venues, or similar fast-paced environments
• HumanForce experience is highly desirable
• Understanding of the Hospitality Industry General Award (HIGA) is preferred
• Strong administration and computer skills
• Exceptional organisation and attention to detail
• Ability to manage competing priorities and work to tight deadlines

Who we are

Victoria Racing Club (VRC) is Melbourne’s leader in racing and event entertainment, combining 185 years of racing heritage with modern event excellence. Based at Flemington Racecourse, VRC delivers a world-class blend of sport, fashion and celebration. The VRC hosts 25 race meetings each year and anchors the Melbourne Cup Carnival across four signature days: Victoria Derby Day, Melbourne Cup Day, Oaks Day and Stakes Day. With more than 30,000 members, the VRC delivers an unrivalled experience at every touchpoint. Flemington Racecourse also accommodates major outdoor events of up to 60,000 guests, as well as premium indoor conferences.