Warehouse Allocator / Administration Officer

Complete Staff Solutions; Carrington; On-site; AUD 66,000 - 88,000; Full time

Benefits offered by this job

Weekly pay

Casual hours

Temp to perm

Job summary

Complete Staff Solutions is seeking a reliable Warehouse Allocator / Administration Officer in Newcastle. The role focuses on organizing and supporting daily warehouse, transport and inventory operations, ensuring accurate documentation, clear communication and smooth workflows.

You will schedule deliveries, manage invoices and provide operational support across warehousing, inventory control and customer coordination in a fast-paced environment.

Qualifications

• Previous experience in transport allocating, warehouse administration, logistics or inventory control.
• Strong attention to detail and data entry accuracy.
• Experience with ERP systems such as SAP.
• Understanding of warehousing and transport processes.
• Ability to manage deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.

Responsibilities

• Manage shared inboxes and warehouse diaries.
• Prepare consignment notes and delivery documentation.
• Assist with scheduling customer deliveries via phone and email.
• Maintain inventory records (goods inwards and outwards).
• Reconcile deliveries and investigate discrepancies.
• Upload warehouse and safety documentation daily.
• Prepare supplier invoices for accounts payable.
• Respond to internal and external operational queries.
• Liaise with suppliers, transport providers and customers.
• Assist with stocktakes and inventory reconciliation.
• Provide basic reporting using Excel.
• Support WHS requirements and safe work practices.

Skills

Logistics experience

Data entry

MS Office

ERP SAP

Warehousing basics

Deadline management

Communication

Tools

SAP

Excel

Job description

Warehouse Allocator / Administration Officer

We are seeking a reliable and detail-focused Warehouse Administration Officer to join our client in a busy Warehouse Operations Team based in Newcastle. This role plays a key part in organising, scheduling and supporting day-to-day warehouse, transport and inventory operations, ensuring accurate documentation, clear communication and smooth workflow.

About the Role

Reporting to the Warehouse and Transport Manager, you will be responsible for scheduling deliveries and drivers on a daily basis whilst providing exceptional customer service and administrative/operational support across warehousing, inventory control and customer coordination. This is a fast-paced role suited to someone who enjoys juggling multiple priorities and working closely with both internal teams and external stakeholders.

Key Responsibilities

Manage shared inboxes and warehouse diaries

Prepare consignment notes and delivery documentation

Assist with scheduling customer deliveries via phone and email

Maintain inventory records (goods inwards and outwards)

Reconcile deliveries and investigate discrepancies

Upload warehouse and safety documentation daily

Prepare supplier invoices for accounts payable

Respond to internal and external operational queries

Liaise with suppliers, transport providers and customers

Assist with stocktakes and inventory reconciliation

Provide basic reporting using Excel

Support WHS requirements and safe work practices

About You

You’re organised, proactive and take pride in accuracy. You communicate clearly, enjoy working as part of a team and can stay calm under pressure.

Skills & Experience

Previous experience in transport allocating, warehouse administration, logistics or inventory control

Strong attention to detail and data entry accuracy

Confident using Microsoft Office (Outlook, Word and Excel – basic formulas preferred)

Experience with ERP systems such as SAP or similar (highly regarded)

Understanding of warehousing and transport processes

Ability to manage deadlines in a fast-paced environment

Strong communication and problem-solving skills

What We Offer

Weekly pay

Ongoing casual hours - 7am to 3:06pm | Monday to Friday 38 hours per week

Opportunity for temp to perm for the right candidate

Casual hourly rate $38.89 per hour

Supportive and collaborative team environment

A role where your attention to detail genuinely makes a difference

If you’re looking for a hands-on transport allocating and administration role within a warehouse environment and enjoy being part of a close-knit operations team, we’d love to hear from you.