Victorian Facilities Manager

Capstone Recruitment; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Capstone Recruitment is seeking a Senior Facilities Manager for a large, on-site role in Melbourne, overseeing a busy portfolio and a major capital works program. You will lead maintenance, specifications, and compliance across assets, with direct access to the asset management team and tenants on site.

You will deliver capital projects, manage contractors, and drive budgeting, reporting and safety standards across industrial and hybrid commercial assets.

Qualifications

• Proven experience as a Facilities Manager or Operations Manager in industrial or hybrid assets.
• Strong capital works delivery from scoping to close-out.
• Knowledge of building systems and compliance incl. HVAC, mechanical, and fire.
• Proven contractor management across multi-tenant sites.
• On-site, hands-on leader with practical problem-solving.

Responsibilities

• Overseeing planned and reactive maintenance across the portfolio.
• Scoping, procuring and delivering capital works including refurbishments and lifts.
• Managing service contracts and contractors, including tenders and KPI reviews.
• Preparing and managing OPEX and CAPEX budgets and reporting on financial results.
• Building relationships with tenants and engaging on site with stakeholders.
• Supporting the Development team as the master plan is rolled out.
• Collaborating with Asset Management and the on-site team, councils and external stakeholders.

Skills

Facilities management

Capital works delivery

Contract management

Budgeting & financial reporting

Tenant relations

HVAC & building systems

Team leadership

Tools

MS Word

MS Excel

MS Outlook

Job description

Our client is an owner-operator with a portfolio of industrial and commercial assets. They manage facilities and asset management in-house, giving this role genuine autonomy and a direct line to the asset management team.

About the Role

This is the senior on-site facilities role for the Victorian portfolio. You will be based on a large, very active development site, with a major capital works program underway and a master plan about to bring a significant new development to the estate. You will also look after a small number of additional industrial assets, with periodic visits to those sites. You will act as the facilities lead, shaping maintenance programs, managing contractors and ensuring every asset is safe, compliant and well presented.

Key responsibilities include:

• Overseeing planned and reactive maintenance, statutory compliance and essential services across the portfolio
• Scoping, procuring and delivering capital works, including tenancy refurbishments, mechanical upgrades and lift upgrades
• Managing service contracts and contractors, including tenders, project supervision, KPI reviews and contractor compliance
• Preparing and managing OPEX and CAPEX budgets, and reporting on financial results
• Building strong relationships with tenants, engaging with them directly on site
• Supporting the Development team with operational input as the master plan is rolled out
• Working closely with Asset Management and the on-site team, as well as councils and other external stakeholders

About You

• Attitude, initiative and a can-do approach are essential: you take ownership, spot what needs doing and get out on site
• Proven experience as a Facilities Manager or Operations Manager across industrial or hybrid commercial and industrial assets
• Strong capital works delivery, from scoping and tendering through to project close-out
• Sound knowledge of building systems and statutory compliance, including HVAC, mechanical, fire and essential services
• Proven contractor management, with the confidence to manage multiple contractors across a large, multi-tenant site
• Strong budgeting and analytical skills, with intermediate to advanced Word, Excel and Outlook
• A practical, hands-on and solutions-focused operator with a genuine commitment to service excellence
• Based close to the site, or keen to relocate, as the role is on site every day