Venue and Event Manager

Mona Vale Surf Life Saving Club; Mona Vale; On-site; AUD 39,000 - 55,000; Part time

Job summary

Mona Vale Surf Life Saving Club is seeking a proactive Events Manager to run all function and event bookings at the Club. This part-time role (~3 days per week) is ideal for someone living locally who values flexibility, autonomy and a strong community connection.

You will oversee end-to-end event delivery, liaise with clients, manage proposals and contracts, and work with staff and volunteers to create memorable occasions at our beachfront venue.

Qualifications

• Previous experience in events management, hospitality, or venue coordination.
• Strong customer service and communication skills.
• Confident managing multiple bookings and stakeholders.
• High attention to detail and strong organisational capability.
• Comfortable working independently with minimal supervision.
• Basic AI skills (e.g., drafting communications, social media ideas, or streamlining admin) would be highly regarded.

Responsibilities

• Event & Function Management: handle enquiries, proposals, quotes, contracts and calendar.
• Marketing & Promotion: support advertising, brochures, pricing guides, and online listings.
• Administration & Compliance: maintain records, invoices, and ensure safety and licensing compliance.

Skills

Events management

Customer service

Communication

Multitasking

Independent work

Basic AI skills

Job description

Mona Vale Surf Life Saving Club 3 days per week | Flexible hours | Local role

Mona Vale Surf Life Saving Club (MVSLSC) is a vibrant, community-focused club located right on the beachfront, offering a highly sought-after function space for weddings, corporate events, celebrations, and community gatherings.

We are seeking a proactive and highly organised Events Manager to manage all function and event bookings for the Club. This is a part-time role (approximately 3 days per week), ideal for someone living locally who is looking for a flexible role with variety, autonomy, and strong community connection.

About the Role

This role is responsible for the end-to-end management of events hosted at the Club — from initial enquiry through to successful delivery. You will be the primary point of contact for clients booking the venue and will work closely with internal stakeholders to ensure seamless events that reflect the Club’s values and reputation. Flexibility to work occasional Saturdays as required by the event schedule is essential.

Key Responsibilities

Event & Function Management

• Manage all event enquiries (weddings, private functions, corporate events, community events).
• Respond to enquiries professionally and promptly.
• Conduct site visits and client walk-throughs.
• Prepare and manage event proposals, quotes, and contracts.
• Coordinate event logistics including room setup, timing, suppliers, and access.
• Act as the key contact for clients before and during events.
• Maintain a well-managed events calendar.

Marketing & Promotion

• Assist with advertising and promotion of the function space.
• Maintain and update brochures, pricing guides, and event information.
• Support online listings, social media content, and local promotion where required.
• Build strong relationships with local suppliers and event partners.

Administration & Compliance

• Maintain accurate booking records, contracts, and invoices.
• Ensure events comply with Club policies, licensing, and safety requirements.
• Work collaboratively with Club management and volunteers.

About You

You’ll thrive in this role if you enjoy working with people, have strong organisational skills, and love seeing great events come together.

Desired Experience & Skills

• Previous experience in events management, hospitality, or venue coordination.
• Strong customer service and communication skills.
• Confident managing multiple bookings and stakeholders.
• High attention to detail and strong organisational capability.
• Comfortable working independently with minimal supervision.
• Basic AI skills (e.g., using AI tools for drafting communications, generating social media ideas, or streamlining administrative tasks) would be highly regarded.