Vehicle Registration & Administration Clerk | Blacktown | Full-Time

West End Motor Group; Blacktown; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Supportive team environment

Stable, full-time position

Growing dealership group

Competitive salary based on experience

Job summary

West End Motor Group in Blacktown is seeking a diligent Vehicle Registration & Administration Clerk to join our busy dealership team. You will manage vehicle registrations, CTP processing, and RMS documentation, ensuring accuracy and on-time delivery.

Reporting to the Group Administration Manager, you will support the Sales and Pre-Delivery teams, maintain logs, and uphold RMS compliance while handling high volumes and tight deadlines with professionalism.

Qualifications

• Experience in automotive registration administration required or highly desirable.
• Knowledge of RMS processes and compliance.
• Strong attention to detail and accuracy.
• Ability to manage high volumes and meet deadlines.
• Strong organizational and time management skills.
• Professional communication skills.

Responsibilities

• Process vehicle registrations and CTP for new, used and demo vehicles.
• Prepare and lodge notices, plate changes and transfer docs.
• Ensure RMS compliance and adherence to company policies.
• Create and manage daily ROs and POs.
• Maintain accurate registration logs and records.
• Coordinate with Pre-Delivery and Sales for smooth handovers.
• Order and manage number plates with security and stock control.
• Maintain Police Book records and documentation accuracy.
• Support deal processing and month-end deadlines.

Skills

Attention to detail

Time management

Organisational skills

Professional communication

Administrative support

Job description

Vehicle Registration & Administration Clerk | Blacktown | Full-Time

Vehicle Registration & Administration Clerk

Blacktown | Full-Time

We are seeking a highly organized and detail-oriented Vehicle Registration & Administration Clerk to join our busy dealership team in Blacktown. This role is ideal for someone who thrives in a fast-paced automotive environment and takes pride in accuracy, compliance, and delivering exceptional administrative support to the Sales team.

About the Role

Reporting to the Group Administration Manager, you will be responsible for ensuring all vehicle registrations, CTP processing, and related documentation are completed accurately and on time to meet delivery deadlines and RMS requirements.

Key Responsibilities

• Process all vehicle registrations and CTP (new, used & demo vehicles)
• Prepare and lodge Notice of Disposals, plate changes, and transfer documentation
• Ensure compliance with RMS requirements and company policies
• Manage daily creation of Repair Orders (ROs) and Purchase Orders (POs)
• Maintain accurate internal logs and registration records
• Coordinate with Pre-Delivery and Sales teams to ensure smooth vehicle handovers
• Order and manage number plates, ensuring security and stock control
• Maintain Police Book records and ensure documentation accuracy
• Assist with deal processing and month-end deadlines
• Filing and maintaining documentation in accordance with RMS and company standards
• Provide backup support to Reception when required

About You

• Previous experience in automotive registration administration (highly desirable)
• Strong knowledge of RMS processes and compliance requirements
• Exceptional attention to detail and accuracy
• Ability to manage high volumes and work to strict deadlines
• Strong organizational and time management skills
• Professional communication skills

What We Offer

• Supportive team environment
• Stable, full-time position
• Opportunity to work within a growing dealership group
• Competitive salary based on experience

If you are reliable, process-driven, and enjoy working in a structured environment where accuracy matters, we would love to hear from you.