Unit Resource & Information Management Officer

Department of Defence; Townsville City; On-site; AUD 70,000 - 100,000; Full time

Job summary

The Department of Defence is seeking an experienced administrator to join Joint Logistics Units - North Queensland as a Unit Resource & Information Management Officer. You will manage information assets, act as Helpdesk, and coordinate staff movements, ensuring policy-compliant handling of classified information.

You will also oversee Unit resources and equipment, including fleet management, procurement support, and audit-like activities to maintain readiness across North Queensland.

Qualifications

• Experience in records and information management and using electronic records systems.
• Experience acting as a helpdesk for a unit or team.

Responsibilities

• Train staff and act as Helpdesk for the Unit.
• Coordinate and maintain classified information per policy.
• Draft Routine Orders and distribute information updates.
• Manage mail, and coordinate march-in/march-out procedures.
• Ensure Unit databases and nominal roles are updated.
• Manage Unit held equipment, stores, stationery and cleaning consumables.
• Oversee fleet management including fuel cards and maintenance scheduling.

Skills

Records management

Information management

Helpdesk support

Administrative coordination

Tools

Electronic records systems

Fleet management

Job description

Unit Resource & Information Management Officer

Perform the role of unit Objective Workgroup Coordinator. This includes staff training, acting as the Helpdesk, managing information files and the structure. You will coordinate and maintain classified information material in accordance with policy requirements. This includes drafting Routine Orders, distribute information updates, manage mail, coordinate staff march-in and march-out procedures, and ensure Unit databases nominal roles are updated.

Unit Resource Management

Manage the Unit held equipment and their accounts, including Mobile Phones, ICT equipment and, raise maintenance notifications as required. You will manage all Unit held equipment and stores, such as stationery and cleaning consumables. You will act as unit Transport Manager including monitoring fuel cards, servicing, maintenance, repair/replacement and databases management. With the Business Support Officer manage procurement of equipment, training and hospitality in support of Unit requirements.

About our Team

Joint Logistics Units - North Queensland (JLU-NQ) offers a unique opportunity to be part of a highly professional team of military and civilian personnel supporting Defence operations across one of Australia's largest and most diverse regions. Based in modern facilities in Townsville and Cairns, JLU-NQ delivers critical logistics services including warehousing, distribution and equipment maintenance. Serving an area from Rockhampton to Thursday Island and west to Mount Isa, the unit provides vital support to Defence personnel across North Queensland. As one of seven Joint Logistics Units nationwide, JLU-NQ combines skilled people, modern resources and strong industry partnerships to deliver logistics excellence. Join a team that makes a direct contribution to Defence capability while developing your skills in a dynamic and rewarding environment.

Our Ideal Candidate

We are looking for an experienced administrator with experience in records and information management, using and maintaining electronic record systems and acting as a "help desk" for the Unit. In addition you will have experience in maintaining Unit resources, purchasing and auditing eg stationary requirements. You will also have experience in fleet management including fuel cards and maintenance scheduling.

Security Clearance

Applicants must be able to obtain and maintain a security clearance at Baseline Vetting level.

Eligibility

Applicants must be able to obtain and maintain a security clearance at Baseline Vetting level.

Getting to know the Department of Defence

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers