Operations Administration Assistant

Department of Defence; City of Banyule; On-site; AUD 72,000 - 96,000; Full time

Job summary

Department of Defence is seeking an APS 4 Operations Administration Assistant to support the Operations Branch at Headquarters Joint Training Command, located at Simpson Barracks, Macleod VIC. You will perform administrative duties, manage records, and assist with database tasks within an operations registry function.

The role requires the ability to work autonomously and in a team, with a requirement to obtain and maintain Negative Vetting Level 1 security clearance.

Qualifications

• The successful applicant will be highly motivated and organised.
• Experience in administrative support and database management is desirable.
• Ability to manage records and coordinate information across systems.

Responsibilities

• Provide operational, procedural, administrative and business support.
• Maintain accurate records and files in line with Defence practices.
• Correlate information across multiple systems and forward to appropriate staff.

Skills

Administrative support

Database management

Record keeping

Data entry

Job description

The APS 4 Operations Administration Assistant role supports the Operations Branch within the Headquarters of Joint Training Command in an operations registry function. They are required to perform operational, procedural, administrative and business support tasks. This includes maintaining accurate records and files in accordance with Defence work practices and procedures. It will require ability to correlate information across several systems; and then on-forward to appropriate staff or organisations, while maintaining internal correspondence registers of activities conducted. They will support internal business administration for the Operations Branch allowing the team to effectively complete normal roles and functions across the Headquarters.

About our Team

Headquarters Joint Training Command (JTC) is the Headquarters for the Defence Force School of Signals Melbourne Vic, Defence School of Intelligence Canungra QLD, Defence Force School of Policing Holsworthy NSW, Defence Force School of Space and Cyber in Canberra ACT, and the Defence Force School of Music Melbourne Vic. JTC is seeking an APS 4 Operations Administration Assistant to provide support to HQ JTC Operations Cell. This position will be located at Simpson Barracks, Macleod VIC.

Working within JTC you will be a key team member within the Operations Cell. This team consistently delivers a high standard of outputs and each role within the team contributes to supporting the delivery of capability.

Our Ideal Candidate

The successful applicant will be a highly motivated and organised individual able to work autonomously and as part of a team to provide administrative support including database management.

Security Clearance:

Applicants must be able to obtain and maintain a security clearance at “Negative Vetting Level 1”.

The key duties of the position include:

The Role

The APS 4 Operations Administration Assistant role supports the Operations Branch within the Headquarters of Joint Training Command in an operations registry function. They are required to perform operational, procedural, administrative and business support tasks. This includes maintaining accurate records and files in accordance with Defence work practices and procedures. It will require ability to correlate information across several systems; and then on-forward to appropriate staff or organisations, while maintaining internal correspondence registers of activities conducted. They will support internal business administration for the Operations Branch allowing the team to effectively complete normal roles and functions across the Headquarters.

Getting to know the Department of Defence

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers