Transport & Major Events Coordinator

Department of Transport & Planning Victoria; Melbourne; Presencial; AUD 65 000 - 75 000; Tempo integral

Resumo da oferta

Department of Transport & Planning Victoria in Melbourne is seeking a Special Events Officer to provide administrative, governance and operational support for planning and delivering transport services for special events, filming and major events across Victoria.

The role emphasizes timely record keeping, system management and stakeholder responsiveness, with a fixed-term 12-month appointment and the opportunity to contribute to a high-performing public service.

Qualificações

• Victorian Drivers Licence required.

Responsabilidades

• Manage event systems and databases for the Special Events team.
• Prepare meeting agendas and minutes to support governance and operations.
• Maintain registers and operational trackers for events across Victoria.
• Coordinate enquiries and information requests from stakeholders and teams.
• Coordinate meetings and stakeholder engagement, building positive relationships.
• Perform other duties aligned with the position’s classification, skills and capabilities.

Conhecimentos

Victorian Drivers Licence

Descrição da oferta de emprego

Department of Transport & Planning Victoria – Melbourne VIC

We create thriving places andconnectedcommunities. We plan,buildandmaintainVictoria’s transport,planningand land services. We are committed to a safe,inclusiveand high-performing workplace.

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

About the role

This is a Fixed Term Position for 12 months

The Special Events Officer provides administrative, governance and operational support to the Special Events team, helping plan and deliver transport services for special events, filming and major events across Victoria. The role supports timely and consistent planning by maintaining accurate records, systems and reports, coordinating information and responding to stakeholders.

Key duties include managing event systems and databases, preparing meeting agendas and minutes, maintaining registers and operational trackers, managing enquiries and information requests, coordinating meetings and stakeholder engagement, and building positive stakeholder relationships. The role also performs other duties consistent with the position’s classification, skills and capabilities.

Whatwe’relooking for

You’resomeone who:

• Puts customers and stakeholders first, actively seeking feedback and opportunities to improve their experience.
• Works collaboratively, builds supportive relationships and shares information to resolve issues effectively.
• Takes ownership of your work, understands how it contributes to organisational goals and delivers outcomes reliably.
• Looks for ways to improve processes, contributes ideas and maintains high-quality work, even under time pressure.
• Builds positive stakeholder relationships, connects people with the right teams and responds constructively to stakeholder needs

Clickhereto access the Position Description.

Qualifications and experience

You’llbring:

• Victorian Drivers Licence

Pre-employment checks and employment conditions

Relevant pre-employment screening and reference checks will berequired.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

How to apply

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account tosubmityour application.

Applications close at 11.59pm on Thursday, 22nd October 2026.

Please include both your resume and a cover letteraddressing how your experience addresses each of the key selection criteria for the role. All applications must besubmittedvia the online portal,we’reunable to accept email or manual submissions.

For further information about the role, please contact Meg Kleinig, Associate Director Special Events, at ***********@transport.vic.gov.au.

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy

If you require any adjustments to fullyparticipatein the recruitment process or need the advert or attachments in an accessible format (e.g., large print), please contact us.We'rehere to support you.

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