12-Month Fixed Term: Special Events Coordinator

Department of Transport and Planning; Melbourne; Presencial; AUD 70 000 - 100 000; Tempo integral

Resumo da oferta

The Special Events Officer role at the Department of Transport and Planning provides administrative, governance and operational support to the Special Events team. You will help plan and deliver transport services for special events, filming and major events across Victoria.

The role maintains records, systems and reports, coordinates information and responds to stakeholders, while supporting meeting agendas, minutes, registers and stakeholder engagement.

Qualificações

• Experience in managing databases and information systems.
• Victorian Drivers Licence is required.
• Australian Citizenship or valid work visa is required for this VPS role.

Responsabilidades

• Manage event systems and databases for special events.
• Prepare meeting agendas and minutes; maintain registers and trackers.
• Coordinate meetings and stakeholder engagement; respond to information requests.
• Build positive stakeholder relationships and support governance and reporting.

Conhecimentos

Database management

Formação académica

Victorian Drivers Licence

Descrição da oferta de emprego

About Us

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace.

Title: Special Events Officer

Requisition ID: 12424

Work Type: Fixed Term Full Time

Fixed Term Period: 12 months

Location: Melbourne - CBD

Date Posted: 7 Oct 2026

About Us

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace.

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

About The Role

This is a Fixed Term Position for 12 months

The Special Events Officer provides administrative, governance and operational support to the Special Events team, helping plan and deliver transport services for special events, filming and major events across Victoria. The role supports timely and consistent planning by maintaining accurate records, systems and reports, coordinating information and responding to stakeholders.

Key duties include managing event systems and databases, preparing meeting agendas and minutes, maintaining registers and operational trackers, managing enquiries and information requests, coordinating meetings and stakeholder engagement, and building positive stakeholder relationships. The role also performs other duties consistent with the position’s classification, skills and capabilities.

What We’re Looking For

You’re someone who:

• Puts customers and stakeholders first, actively seeking feedback and opportunities to improve their experience.
• Works collaboratively, builds supportive relationships and shares information to resolve issues effectively.
• Takes ownership of your work, understands how it contributes to organisational goals and delivers outcomes reliably.
• Looks for ways to improve processes, contributes ideas and maintains high-quality work, even under time pressure.
• Builds positive stakeholder relationships, connects people with the right teams and responds constructively to stakeholder needs
  
  

Click here to access the Position Description.

Qualifications And Experience

You’ll bring:

• Experience in database management
• Victorian Drivers Licence
  
  

Pre-employment checks and employment conditions

Relevant pre-employment screening and reference checks will be required.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

How To Apply

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.

Applications close at 11.59pm on Thursday, 22nd October 2026.

Please include both your resume and a cover letter addressing how your experience addresses each of the key selection criteria for the role. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions.

For further information about the role, please contact Meg Kleinig, Associate Director Special Events, at [e-mail].

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy

Important information

If you require any adjustments to fully participate in the recruitment process or need the advert or attachments in an accessible format (e.g., large print), please contact us. We're here to support you.