Transition Support Officer

State Government of Victoria, Australia; City of Melbourne; On-site; AUD 70,000 - 95,000; Full time

Job summary

State Government of Victoria, Australia in Melbourne is seeking a capable administrator to coordinate meetings, documentation, registers and reports, ensuring alignment with plans and policy.

You will build strong stakeholder relationships, manage records and project information, and support governance and delivery across departments. Applicants must have proven coordination or admin experience in government or transport settings and strong MS Office skills.

Qualifications

• Coordination or administration experience relevant to government or transport projects (mandatory).
• Advanced level MS Office and records management tools experience (mandatory).

Responsibilities

• Coordinate meetings, documentation, registers, reports and correspondence.
• Track actions, requests, risks and milestones; support project governance and delivery.
• Build strong stakeholder relationships and maintain accurate project records and information.
• Ensure activities align with plans, policies, legislation and departmental requirements.

Skills

Coordination

Administration

Stakeholder comms

Problem solving

Tools

MS Office

Records management

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 12050

About Us

We create thriving places andconnectedcommunities. We plan,buildandmaintainVictoria’s transport,planningand land services. We are committed to a safe,inclusiveand high-performing workplace.

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

About the role

Key responsibilities include coordinating meetings, documentation, registers, reports and correspondence; tracking actions, requests, risks and milestones; and supporting project governance and delivery. The role also builds strong stakeholder relationships, maintains accurate records and project information, and ensures activities align with relevant plans, policies, legislation and departmental requirements.

Whatwe’relooking for

You’resomeone who:

• Approaches problems thoughtfully, using policies and processes to find solutions and seeking guidance when needed.
• Understands different perspectives and stakeholder needs, adapting their approach and communication to suit the audience.
• Communicates clearly and confidently, presenting information in a logical, concise and accessible way.
• Builds positive stakeholder relationships, responds constructively to issues and connects people across teams to support outcomes.
• Is flexible and adaptable to changing priorities, works collaboratively across teams and applies sound project management principles to support delivery.

Qualifications and experience

You’llbring:

• Demonstrated coordination or administration experience relevant to commercial projects in a government or transport operations setting (mandatory)
• Advanced level understanding of relevant project administration/management software including MS Office and other applications utilised for financial and records management (mandatory)

Pre-employment checks and employment conditions

Relevant pre-employment screening and reference checks will berequired.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

Applications close at 11.59pm on Sunday, 18 October 2026.

For further information about the role, please contact Hayley Dance-Wilson, Contract Close out & Transition Change Lead, at [e-mail].

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy

If you require any adjustments to fullyparticipatein the recruitment process or need the advert or attachments in an accessible format (e.g., large print), please contact us.We'rehere to support you.

Applications close Sunday 18 October 2026 at 11.59pm