Transport Coordinator

Wilson Transformer Company; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Career development

Collaborative team environment

Exposure to transport and logistics

Job summary

Wilson Transformer Company is seeking a Transport Coordinator to organise and coordinate transportation for oversized and critical infrastructure equipment. The role involves booking transport, liaising with external vendors, and maintaining tracking systems to ensure timely delivery.

You will raise purchase orders, prepare transport documentation and monitor activities to deliver accurate reporting. Strong communication, organisation, and IT system proficiency are essential for success.

Qualifications

• Experience using Microsoft 365 applications, particularly Excel and Word.
• Experience with Epicor Kinetic or a similar ERP system will be highly regarded.
• Previous experience within transport, logistics, freight, supply chain, or a related field is advantageous but not essential.
• Relevant qualifications in logistics, supply chain, business administration, or a related discipline will be viewed favourably.

Responsibilities

• Coordinate transportation bookings with freight and logistics providers.
• Obtain transport quotations from vendors and assist with supplier engagement.
• Raise purchase orders and ensure accurate processing within company systems.
• Maintain transport dashboards and reporting tools to provide visibility of transport arrangements and status updates.
• Support the preparation of Transport Management Plans and other transport-related documentation as required.
• Monitor and track transport activities, escalating issues where necessary.
• Maintain accurate records and data within company systems.

Skills

Communication

Organisation

Attention to detail

IT systems

Stakeholder collaboration

Education

Logistics/Business Administration qualification

Tools

Excel

Word

Epicor Kinetic

Job description

Established in 1933, Wilson Transformer Company (WTC) is an Australian-owned company specialising in engineering, manufacturing and servicing power and distribution transformers. From its state‑of‑the‑art manufacturing facilities in Victoria WTC delivers superior transformer solutions to a wide variety of industries and customers across Australia and around the world. Our remarkable endurance of 90+ years in the transformer industry has been achieved through our Built Smart for Life philosophy, a team of experts called The Transformer People, and an unquestionable commitment to deliver high‑quality and reliable solutions that meet our customers’ requirements.

We are seeking a highly organised and detail-oriented Transport Coordinator to support the planning and coordination of transportation activities of oversized and critical infrastructure equipment. This role is ideal for someone who enjoys working in a fast-paced environment, has excellent communication skills, and takes pride in ensuring transport arrangements are managed efficiently and accurately.

About the Role

As the Transport Coordinator, you will be responsible for coordinating transportation bookings, liaising with external vendors, maintaining transport tracking systems, and supporting the preparation of transport documentation. You will play a key role in ensuring transport activities are organised, visible, and delivered on time.

Key Responsibilities

• Coordinate transportation bookings with freight and logistics providers.
• Obtain transport quotations from vendors and assist with supplier engagement.
• Raise purchase orders and ensure accurate processing within company systems.
• Maintain transport dashboards and reporting tools to provide visibility of transport arrangements and status updates.
• Support the preparation of Transport Management Plans and other transport-related documentation as required.
• Monitor and track transport activities, escalating issues where necessary.
• Maintain accurate records and data within company systems.

About You

• Excellent written and verbal communication skills.
• Strong organisational and time management abilities.
• A high level of attention to detail and accuracy.
• A disciplined and proactive approach to maintaining IT systems and records.
• The ability to work effectively with internal stakeholders and external service providers.
• A willingness to learn and contribute as part of a collaborative team.

Qualifications, Skills & Experience

• Experience using Microsoft 365 applications, particularly Excel and Word.
• Experience with Epicor Kinetic or a similar ERP system will be highly regarded.
• Previous experience within transport, logistics, freight, supply chain, or a related field is advantageous but not essential.
• Relevant qualifications in logistics, supply chain, business administration, or a related discipline will be viewed favourably.

Why Join Us?

• Opportunity to develop your career in a growing organisation.
• Supportive and collaborative team environment.
• Exposure to a broad range of transport and logistics activities.
• Ongoing learning and development opportunities.

If you are a motivated administrator or coordinator looking to build a career in transport and logistics, we'd love to hear from you.