Transport Administrator

Linfox Pty Ltd; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Parental leave (12 weeks)

Career development

Employee benefits

Mentoring programs

Job summary

Linfox Intermodal, Laverton North, VIC, seeks a Transport Administrator to support financial and operational processes across the VIC Road team, ensuring accurate payments, invoicing and reporting.

This full-time role requires a highly organized administrator with strong financial acumen; experience in payroll, accounts or high-volume administration is valued, with familiarity with SAP and MS Office preferred.

Qualifications

• Experience in financial administration, payroll, accounts, invoicing or reconciliation in Transport/Logistics.

Responsibilities

• Process driver, haulier and subcontractor payments with payroll, invoicing, and reconciliations.
• Complete daily financial closeout activities and maintain transport records.
• Monitor transport movements, forecasts and financial performance metrics.
• Manage Proof of Delivery (POD) docs and data accuracy across systems.
• Liaise with Operations teams, drivers and hauliers to resolve payment issues.
• Provide admin support across transport operations, including reporting and audits.

Skills

Financial administration

Payroll

Invoicing

Reconciliations

Data analysis

MS Office

SAP

Communication

Tools

SAP

Excel

Job description

What does the job look like?

At Linfox Intermodal, we're part of one of Australia's largest road and rail freight networks, connecting customers and communities across the country. We're looking for a detail-oriented Transport Administrator to join our VIC Road team, supporting the financial and operational processes that keep our transport operation running smoothly.You'll play a critical role in managing transport administration, financial processing and reporting activities across the business.

This is a full-time permanent position located in Laverton North, VIC working Monday - Friday commencing at 6am. Key Areas:

• Process driver, haulier and subcontractor payments, ensuring accurate payroll, invoicing and reconciliations
• Complete daily financial closeout activities and maintain accurate transport and operational records
• Monitor and report on transport movements, forecasts and financial performance metrics
• Manage Proof of Delivery (POD) documentation, operational trackers and data accuracy across systems
• Liaise closely with Operations teams, drivers and hauliers to resolve payment, rate and service issues
• Provide administrative support across transport operations, including reporting, audits and system updates

Are you the one?

This is a great opportunity for a highly organised administrator with strong financial acumen and exceptional attention to detail. While transport or logistics experience is advantageous, we're open to candidates from broader financial administration, accounts, payroll or high-volume administrative backgrounds. You can demonstrate:

• Prior experience in financial administration, payroll, accounts, invoicing or reconciliation-focused roles within the Transport/Logistics industry would be highly regarded
• Strong numerical skills with the ability to interpret data, identify discrepancies and maintain a high level of accuracy
• Highly organised with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment
• Confident using systems and technology, with intermediate Microsoft Office skills and experience working with SAP or similar platforms
• Strong communication and stakeholder management skills, with the ability to work closely with operational teams, drivers and external service providers
• A proactive and team-oriented approach, with a willingness to take ownership and contribute to continuous improvement

What's in it for me?

• 12 weeks paid parental leave and return to work bonus for eligible employees
• Career development opportunities and mentoring programs
• Access to a range of benefits across dining and adventure, travel and health and well-being
• The chance to work in a high-performing team where your contributions truly make an impact

At Linfox, we focus on providing an inclusive and diverse workplace where our people can perform at their best. We welcome and encourage applications from people of all backgrounds, identities and perspectives; with people of diverse genders, ages, religions, abilities, sexual orientations and cultures (including Aboriginal and Torres Strait Islander peoples) encouraged to apply.