Executive and Project Support Officer

Department of Transport and Planning; City of Melbourne; On-site; AUD 80,000 - 100,000; Full time

Job summary

Department of Transport and Planning is seeking an Executive and Project Support Officer to provide administrative and project support to the MR5 Project team in Melbourne CBD. The role works closely with the Project Director and multidisciplinary teams to deliver transaction and transition activities.

Key duties include stakeholder communications, meetings, reporting, and due diligence with strong emphasis on policy, governance and records management.

Qualifications

• Demonstrated project support or administration experience relevant to complex strategic or commercial projects in a government setting (mandatory).
• Advanced understanding of project administration and management software, including MS Office and systems used for financial and records management (mandatory).
• A relevant tertiary qualification in project management, business management or a related discipline would be well regarded (desirable).

Responsibilities

• Provide high-quality administrative and project support to the MR5 Project team.
• Manage stakeholder communications, meetings and project reporting.
• Prepare reports, presentations and project documentation; advise on corporate policies and processes; act as a contact for government stakeholders and market participants.

Skills

Stakeholder communication

Policy compliance

Team collaboration

Governance & probity

MS Office

Education

Tertiary qualification in project management or related discipline

Tools

MS Office

Job description

Title: Executive and Project Support Officer

Requisition ID: 12356

Work Type: Fixed Term Full Time

Fixed Term Period: 26 November 2027

Location: Melbourne - CBD

Date Posted: 30 Sept 2026

About Us

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace.

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

About The Role

This is a Fixed Term Position until 26 November 2027

The Executive and Project Support Officer provides high-quality administrative, business and project support to the MR5 Project team, working closely with the Project Director and a multidisciplinary team. The role supports senior executives, leads task-based projects and provides timely, accurate advice and communications to help deliver the transaction and transition.

The role manages stakeholder communication, meetings, project reporting and due diligence activities, while maintaining sensitive records in line with document control requirements. It also prepares reports, presentations and project documentation, provides advice on corporate policies and processes, and acts as a key contact for government stakeholders and market participants.

What we're looking for (Selection Criteria)

You're Someone Who

• Uses sound judgement to resolve issues, applying policies and processes while seeking guidance when needed.
• Builds strong relationships by understanding stakeholder needs and adapting communication to different audiences.
• Provides responsive, professional stakeholder support and takes ownership of enquiries, issues and requests through to resolution.
• Understands project governance, probity and organisational requirements and applies them effectively to support project delivery.
• Is resilient, adaptable and collaborative, responding positively to change, sharing information and working effectively across teams.

Qualifications And Experience

You’ll bring:

• Demonstrated project support or administration experience relevant to complex strategic or commercial projects in a government setting (mandatory).
• Advanced understanding of project administration and management software, including MS Office and systems used for financial and records management (mandatory).
• A relevant tertiary qualification in project management, business management or a related discipline would be well regarded (desirable).

Pre-employment checks and employment conditions

Relevant pre-employment screening and reference checks will be required.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

Applications close at 11.59pm on Wednesday, 14 October 2026.

Leigh C Wilson, Project Director MR5 at [e-mail].

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy.

Important Information

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