Executive and Project Support Officer

State Government of Victoria, Australia; City of Melbourne; On-site; AUD 85,000 - 110,000; Full time

Job summary

State Government of Victoria in Melbourne is seeking a detail‑oriented Project Administrator to support complex government projects. You will manage stakeholder communication, meetings and reporting, while ensuring rigorous document control and recordkeeping.

The role requires strong MS Office skills, governance understanding, and the ability to prepare clear project documentation and presentations for senior stakeholders.

Qualifications

• Demonstrated project support or administration experience relevant to complex strategic or commercial projects in a government setting (mandatory).
• Advanced understanding of project administration and management software, including MS Office and systems used for financial and records management (mandatory).
• A relevant tertiary qualification in project management, business management or a related discipline would be well regarded (desirable).

Responsibilities

• Manages stakeholder communication, meetings, project reporting and due diligence activities.
• Maintains sensitive records in line with document control requirements.
• Prepares reports, presentations and project documentation.
• Provides advice on corporate policies and processes and acts as a key contact for government stakeholders and market participants.

Skills

Stakeholder communication

Relationship building

Document control

Issue resolution

Education

Tertiary qualification in project management or business

Tools

MS Office

Records management systems

Governance tools

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 12356

About Us

We create thriving places andconnectedcommunities. We plan,buildandmaintainVictoria’s transport,planningand land services. We are committed to a safe,inclusiveand high-performing workplace.

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

About the role

The role manages stakeholder communication, meetings, project reporting and due diligence activities, while maintaining sensitive records in line with document control requirements. It also prepares reports, presentations and project documentation, provides advice on corporate policies and processes, and acts as a key contact for government stakeholders and market participants.

What we’re looking for (Selection Criteria)

You’resomeone who:

• Uses sound judgement to resolve issues, applying policies and processes while seeking guidance when needed.
• Builds strong relationships by understanding stakeholder needs and adapting communication to different audiences.
• Provides responsive, professional stakeholder support and takes ownership of enquiries, issues and requests through to resolution.
• Understands project governance, probity and organisational requirements and applies them effectively to support project delivery.
• Is resilient, adaptable and collaborative, responding positively to change, sharing information and working effectively across teams.

Qualifications and experience

You’llbring:

• Demonstrated project support or administration experience relevant to complex strategic or commercial projects in a government setting (mandatory).
• Advanced understanding of project administration and management software, including MS Office and systems used for financial and records management (mandatory).
• A relevant tertiary qualification in project management, business management or a related discipline would be well regarded (desirable).

Pre-employment checks and employment conditions

Relevant pre-employment screening and reference checks will berequired.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

Applications close at 11.59pm on Wednesday, 14 October 2026.

For further information about the role, please contact Leigh C Wilson, Project Director MR5 [e-mail].

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy.

If you require any adjustments to fullyparticipatein the recruitment process or need the advert or attachments in an accessible format (e.g., large print), please contact us.We'rehere to support you.

Applications close Wednesday 14 October 2026 at 11.59pm