Traineeship - Service Administration

SmartRecruiters, Inc.; Sydney; On-site; AUD 52,000 - 68,000; Full time

Job summary

Bosch Rexroth in Sydney is seeking a motivated Service Administrator for a 12-month fixed-term traineeship to gain hands-on exposure while completing a Certificate III in Business.

You will support the Service Manager and Supervisors with daily admin, timesheets, travel bookings, and front-office duties, helping to keep service delivery running smoothly.

Qualifications

• Interest in building a career in business administration.
• Basic experience in admin or office support is beneficial.
• Proficient with MS Office (Outlook, Word, Excel).
• Strong communication and customer service skills.
• Detail-oriented with good organisational abilities.

Responsibilities

• Provide day-to-day administrative support to the Service Manager and Supervisors.
• Assist with timesheet entry, travel bookings, and workflow coordination.
• Process purchase orders and receipt supplier invoices.
• Manage reception roster and greet visitors professionally.
• Oversee office supplies, uniforms, and facilities to keep the office running.
• Maintain contractor records and support onboarding.

Skills

MS Office

Communication

Customer service

Attention to detail

Organisational skills

Punctuality

Team collaboration

Phone etiquette

Education

Certificate III in Business

Job description

At Bosch Rexroth, everything revolves around movement and the success of our customers. With our networked drive and control technologies as well as digital solutions, their machines and systems work efficiently, safely and powerfully. We offer components, system solutions and services for mobile and industrial hydraulic applications as well as for factory automation.

In all areas, we value the know-how and commitment of our employees and enable dynamic careers in an international environment.

Around 33,800 people in over 80 countries - and one corporate purpose: "We move industries to make our planet a better place."

Do you want to make a difference? Then we look forward to receiving your application to Bosch Rexroth.

Job Description

We are seeking an enthusiastic and organised Service Administrator to join our Sydney Service team on a 12 month fixed term traineeship, where you will have the opportunity to complete a Certificate III in Business.

This role provides essential administrative support to ensure the smooth day to day operation of our service delivery function. You will support job coordination, timesheet processing, travel bookings, and general office administration, while also contributing to front of house reception duties.

This is a great opportunity for someone looking to build a career in administration within a structured and supportive environment.

What you will be doing

• Service Administration Support: Provide day to day administrative support to the Service Manager and Supervisors
• Job Coordination & Processing: Assist with timesheet entry, travel bookings, and workflow coordination to support service delivery
• Purchasing & Cost Support: Process purchase orders, receipt supplier invoices, and assist with cost tracking
• Reception & Front of House: Participate in the reception roster, managing calls and greeting visitors professionally
• Office & Facilities Support: Manage uniforms, office supplies, and consumables, ensuring the office runs smoothly
• Records & Compliance: Maintain contractor records and support onboarding and inductions
• General Administration: Manage document control, filing, mail distribution, and provide support across the admin team as required

Qualifications

• A genuine interest in building a career in business administration
• Some previous experience in an administration or office support role is beneficial, though not essential
• Confidence using Microsoft Office applications, particularly Outlook, Word, and Excel
• Strong communication and customer service skills, including a professional phone manner
• High attention to detail and solid organisational skills
• A reliable, punctual, and proactive approach to work
• Willingness to learn, take direction, and collaborate with a supportive team

Please Note:

As part of our recruitment process, preferred candidates will be required to successfully completepre-employment screening. This includes apre-employment medicaland abackground check(covering references, criminal history, qualifications, and visa status) conducted viaCVCheck.