Traineeship - Service Administration

Robert Bosch Group; Blacktown; On-site; AUD 48,000 - 60,000; Full time

Job summary

Bosch Rexroth is seeking a proactive Service Administrator for our Sydney Service team on a 12 month fixed term traineeship. You’ll pursue a Certificate III in Business while supporting day-to-day service operations.

In this role you’ll coordinate jobs, process timesheets and bookings, manage purchases and cost tracking, and help with front-of-house duties. This is an ideal start for building a career in administration within a supportive team.

Qualifications

• Interest in building a career in business administration.
• Experience in administration or office support is beneficial.
• Proficient with Microsoft Office, especially Outlook, Word, and Excel.
• Strong communication and customer service skills with professional phone manner.
• High attention to detail and good organisational skills.
• Reliable, punctual, proactive and collaborative.

Responsibilities

• Provide day-to-day administrative support to the Service Manager and Supervisors.
• Assist with timesheet entry, travel bookings, and workflow coordination.
• Process purchase orders and invoice receipts; cost tracking.
• Manage reception roster and greet visitors.
• Maintain contractor records and support onboarding.
• Document control, filing, mail distribution, and general admin support.

Skills

Customer service

Communication

Attention to detail

Organisational skills

Punctuality

Team collaboration

Education

Certificate III in Business

Tools

Microsoft Office

Outlook

Word

Excel

Job description

At Bosch Rexroth, everything revolves around movement and the success of our customers. With our networked drive and control technologies as well as digital solutions, their machines and systems work efficiently, safely and powerfully. We offer components, system solutions and services for mobile and industrial hydraulic applications as well as for factory automation.

In all areas, we value the know-how and commitment of our employees and enable dynamic careers in an international environment.

Around 33,800 people in over 80 countries - and one corporate purpose: "We move industries to make our planet a better place."

Do you want to make a difference? Then we look forward to receiving your application to Bosch Rexroth.

Job Description

We are seeking an enthusiastic and organised Service Administrator to join our Sydney Service team on a 12 month fixed term traineeship, where you will have the opportunity to complete a Certificate III in Business.

This role provides essential administrative support to ensure the smooth day to day operation of our service delivery function. You will support job coordination, timesheet processing, travel bookings, and general office administration, while also contributing to front of house reception duties.

This is a great opportunity for someone looking to build a career in administration within a structured and supportive environment.

What you will be doing

• Service Administration Support: Provide day to day administrative support to the Service Manager and Supervisors
• Job Coordination & Processing: Assist with timesheet entry, travel bookings, and workflow coordination to support service delivery
• Purchasing & Cost Support: Process purchase orders, receipt supplier invoices, and assist with cost tracking
• Reception & Front of House: Participate in the reception roster, managing calls and greeting visitors professionally
• Office & Facilities Support: Manage uniforms, office supplies, and consumables, ensuring the office runs smoothly
• Records & Compliance: Maintain contractor records and support onboarding and inductions
• General Administration: Manage document control, filing, mail distribution, and provide support across the admin team as required

Qualifications

• A genuine interest in building a career in business administration
• Some previous experience in an administration or office support role is beneficial, though not essential
• Confidence using Microsoft Office applications, particularly Outlook, Word, and Excel
• Strong communication and customer service skills, including a professional phone manner
• High attention to detail and solid organisational skills
• A reliable, punctual, and proactive approach to work
• Willingness to learn, take direction, and collaborate with a supportive team

Additional Information

As part of our recruitment process, preferred candidates will be required to successfully complete pre-employment screening. This includes a pre-employment medicaland abackground check(covering references, criminal history, qualifications, and visa status) conducted via CVCheck.