Trainee Office Coordinator — Start Your Admin Career

Pageup Results; Victoria; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Health & wellbeing program

Discount portal

Salary continuance insurance

Flexible work arrangements

Career development

Job summary

CPB Contractors on the Eastern Freeway Upgrade project is seeking an enthusiastic Office Coordinator (Trainee) to join the Office Administration team in Melbourne. This entry-level role offers structured on-the-job training and a path to a national qualification while gaining experience on a major infrastructure project.

Reporting to the Office Manager, you will provide administrative support, manage diaries and documents, coordinate travel, meetings and onboarding, and help maintain an

Qualifications

• Previous administrative experience preferred but not essential.
• Intermediate Microsoft Office skills.
• Strong written and verbal communication skills.
• Willingness to learn and take initiative.
• Strong organisational skills and attention to detail.
• The ability to build positive working relationships with colleagues and stakeholders at all levels.

Responsibilities

• Maintain records and prepare reports as required.
• Assist with the coordination of project activities.
• Provide general administrative support, including diary management, creating spreadsheets, calendars and folders, formatting and binding documents, and collecting and collating information.
• Maintain office facilities, including ensuring shared workspaces and kitchen areas remain clean and organised.
• Order office supplies and monitor stock levels.
• Book meeting rooms and prepare meeting minutes as required.
• Coordinate travel arrangements, including taxi bookings.
• Support project security procedures, including visitor sign-in processes, issuing visitor passes and controlling building access.
• Assist with the coordination of project events, including monthly morning teas and staff functions.
• Support onboarding administration and IT access requests for new starters.Maintain TSA email distribution lists and assist with distributing project-wide communications.

Skills

MS Office

Communication

Organisational skills

Initiative

Job description

CPB Contractors on the Eastern Freeway Upgrade project is seeking an enthusiastic Office Coordinator (Trainee) to join the Office Administration team in Melbourne. This entry-level role offers structured on-the-job training and a path to a national qualification while gaining experience on a major infrastructure project.

Reporting to the Office Manager, you will provide administrative support, manage diaries and documents, coordinate travel, meetings and onboarding, and help maintain an