Trainee Administration Officer

Human Resource Dynamics, LLC; Tablelands Regional; On-site; AUD 25,000 - 35,000; Part time

Job summary

Choorechillum (Ngadjon-Jii PBC) Aboriginal Corporation invites applications for a Trainee Administration Officer in Malanda, QLD. The role is part-time, 9:00 am to 5:00 pm on agreed workdays, 12-month fixed-term with potential extension subject to funding.

You will learn administration tasks with support from the team and be one of the first contacts for community members. Formal admin experience is not essential; you will receive training, mentoring and opportunities to build confidence in

Qualifications

• This is an Aboriginal or Torres Strait Islander Identified position.
• Year 12, work, volunteering, community or life experience is valued.
• Administration experience is not essential.

Responsibilities

• Provide general administration support to the PBC Administrator, Senior Project Officer, Board and work teams.
• Answer phone calls, emails and general enquiries respectfully and professionally.
• Prepare basic letters, forms, spreadsheets and documents with support.
• Help keep filing, records and registers organised and up to date.
• Help prepare meeting documents and organise Board, Member, stakeholder and community meetings.
• With guidance, help with minutes, decision records, the Members Register and ORIC records.
• Help collect and file timesheets and leave forms and learn basic payroll processes.
• Help with invoices, receipts, record keeping and learn to use MYOB or other finance systems.
• Help maintain project, funding and asset records and keep confidential information private.

Skills

Good communication

Organisation skills

Computer skills

Willingness to learn

Education

Year 12

Certificate II/III in Business Administration

Tools

MYOB

Job description

Choorechillum (Ngadjon-Jii PBC) Aboriginal Corporation | Malanda, QLD

Aboriginal or Torres Strait Islander Identified Position

12-month fixed-term role, with potential for extension or ongoing employment subject to continued funding.

Part-time | 9:00 am to 5:00 pm on agreed workdays

Start your administration career with Choorechillum

Choorechillum (Ngadjon-Jii PBC) Aboriginal Corporation is looking for a Trainee Administration Officer to join our team and build practical administration skills and experience.

You will receive support, training and mentoring while helping with administration, meetings, records, payroll and finance support, projects and community communication.

Formal administration experience is not essential. We value experience from school, work, volunteering, community involvement and other life experience.

Why this role?

Build practical administration skills in a supportive workplace.

Receive training, mentoring and opportunities to build confidence.

Learn about office administration, governance, payroll, finance and project support.

Develop your skills in Outlook, Word, Excel and other office systems.

Work with the Ngadjon-Jii community, Traditional Owners and Choorechillum team.

Take on more responsibility as your skills develop.

About Choorechillum

Choorechillum (Ngadjon-Jii PBC) Aboriginal Corporation supports Ngadjon-Jii Traditional Owners and works to protect Country, culture, community interests and Native Title responsibilities. We support a respectful workplace and employment, training and development opportunities.

About the role

The Trainee Administration Officer is a part-time development role reporting to the Operations Manager. You will be one of the first points of contact for community members, Traditional Owners and other stakeholders and will learn a range of administration tasks with support from the team.

About Choorechillum

Choorechillum (Ngadjon-Jii PBC) Aboriginal Corporation supports Ngadjon-Jii Traditional Owners and works to protect Country, culture, community interests and Native Title responsibilities. We support a respectful workplace and employment, training and development opportunities.

About the role

The Trainee Administration Officer is a part-time development role reporting to the Operations Manager. You will be one of the first points of contact for community members, Traditional Owners and other stakeholders and will learn a range of administration tasks with support from the team.

Key responsibilities

Provide general administration support to the PBC Administrator, Senior Project Officer, Board and work teams.

Answer phone calls, emails and general enquiries respectfully and professionally.

Prepare basic letters, forms, spreadsheets and documents with support.

Help keep filing, records and registers organised and up to date.

Help prepare meeting documents and organise Board, Member, stakeholder and community meetings.

With guidance, help with minutes, decision records, the Members Register and ORIC records.

Help collect and file timesheets and leave forms and learn basic payroll processes.

Help with invoices, receipts, record keeping and learn to use MYOB or other finance systems.

Help maintain project, funding and asset records and keep confidential information private.

About you

You do not need formal administration experience. We are looking for someone who is reliable, willing to learn and comfortable working with community and the Choorechillum team. You will ideally have:

A willingness to learn, ask questions and accept feedback.

Good communication and organisation skills.

Basic computer skills, or a willingness to learn Word, Excel and Outlook.

An understanding of Aboriginal culture, the Ngadjon-Jii community and cultural protocols.

The ability to maintain confidentiality and act with integrity.

A reliable, punctual approach and the ability to work as part of a team.

Qualifications & requirements

This is an Aboriginal or Torres Strait Islander Identified position. Applicants must be Aboriginal or Torres Strait Islander and able to work respectfully with the Ngadjon-Jii community and Choorechillum.

Year 12, work, volunteering, community or life experience is valued. Administration experience is not essential.

Reliable, willing to learn and able to use initiative.

Experience in administration, reception, customer service or community work.

Certificate II or III in Business Administration, or willingness to undertake training.

Current C Class Driver Licence, or willingness to obtain one.

This is an Aboriginal or Torres Strait Islander Identified position.