Trade Operations & Scheduling Assistant

Prestige RAC Pty Ltd; City of Brisbane; On-site; AUD 60,000 - 70,000; Full time

Benefits offered by this job

Growth opportunities

Team environment

Flexible work after probation

Job summary

Prestige Refrigeration and Air Conditioning in Brisbane is seeking an Administration Assistant to support day‑to‑day operations. You’ll coordinate jobs, maintain schedules, order materials and ensure the right information is available at the right time.

You will manage service and project jobs, keep shared calendars accurate, handle supplier communications and data-entry, and assist management with ad hoc tasks.

Qualifications

• Simpro experience essential.
• Experience working within trade services essential.
• Experience ordering materials and dealing with suppliers.
• Excellent organisation and time-management skills.
• Strong attention to detail and accurate data-entry skills.
• Clear and professional communication; proactive attitude.
• Ability to stay calm and organised when the day doesn’t go to plan.

Responsibilities

• Schedule service and project jobs.
• Keep shared calendars accurate and up to date.
• Manage jobs and information within Simpro.
• Order materials and coordinate with suppliers.
• Create and update service jobs and maintain records.
• Data entry and general administration.
• Communicate with technicians, suppliers and customers.
• Follow up outstanding information, materials and job requirements.
• Assist upper management with other ad hoc administration tasks.

Skills

Simpro

Trade services

Material ordering

Organization

Data entry

Communication

Job description

Prestige Refrigeration and Air Conditioning in Brisbane is seeking an Administration Assistant to support day‑to‑day operations. You’ll coordinate jobs, maintain schedules, order materials and ensure the right information is available at the right time.

You will manage service and project jobs, keep shared calendars accurate, handle supplier communications and data-entry, and assist management with ad hoc tasks.