Trade Marks Paralegal - End-to-End IP Prosecution

Mallesons; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

We are Mallesons in Sydney, seeking a full-time Trade Marks Paralegal to help manage global and domestic portfolios, filing with IP Australia and IPONZ, and to support lawyers across a broad mix of IP matters. You will work in a client‑facing capacity and own tasks from filing to renewal.

You will liaise with clients and foreign agents, maintain records in WebTMS, assist with due diligence, and contribute to both billable and fixed‑fee engagements within a collaborative IP team environment.

Qualifications

• Previous experience in a trade mark paralegal, trade mark administrator or similar IP role.
• Strong knowledge of trade mark prosecution processes and IP Australia requirements.
• Experience using WebTMS (or similar IP management system).
• Trade mark clearance and searching capability.
• Excellent communication skills and confidence liaising directly with clients.
• Strong organisational skills, attention to detail and the ability to manage deadlines.

Responsibilities

• Managing end‑to‑end trade mark prosecution tasks, including filing, renewals and portfolio maintenance.
• Preparing and filing new trade mark applications with IP Australia and IPONZ.
• Monitoring and managing all relevant deadlines.
• Entering and maintaining records in WebTMS and other databases.
• Preparing documentation such as renewal notices, powers of attorney, assignments and filings.
• Conducting intellectual property searches for due diligence and trade mark clearance.
• Liaising directly with clients and foreign agents to take instructions, provide updates and report on filings.
• Supporting lawyers with administrative and data‑heavy tasks, including litigation and disputes work during peak periods.
• Working on both billable and fixed‑fee matters.
• Contributing to a busy, friendly team environment with exposure to a wide variety of IP matters.

Skills

Trade mark paralegal experience

WebTMS experience

IP portfolio management

Client communication

Deadline management

Tools

WebTMS

Job description

We are Mallesons in Sydney, seeking a full-time Trade Marks Paralegal to help manage global and domestic portfolios, filing with IP Australia and IPONZ, and to support lawyers across a broad mix of IP matters. You will work in a client‑facing capacity and own tasks from filing to renewal.

You will liaise with clients and foreign agents, maintain records in WebTMS, assist with due diligence, and contribute to both billable and fixed‑fee engagements within a collaborative IP team environment.