Trade Mark Administrator

Davies Collison Cave Pty; Melbourne; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Flexible hours

Hybrid work

Parental leave

Birthday leave

Volunteer leave

Well-being programs

Job summary

Davies Collison Cave (DCC) is seeking a Trade Mark Administrator to join its leading Trade Mark Practice. You will support operators to meet deadlines and contribute to the Administrative Operations Team (AOT) across Australia and Asia.

The role emphasizes accuracy, timeliness, and service delivery, with a collaborative, supportive environment and flexible hybrid working arrangements.

Qualifications

• Experience in an IP environment is advantageous.
• Exposure to records and document management systems.
• Able to manage competing priorities and meet deadlines.
• Strong attention to detail and data accuracy.
• Excellent written and verbal communication.
• Professional customer service mindset.
• Proficient with Microsoft Office (Outlook, Word, Excel).
• Inprotech and iManage experience is helpful.

Responsibilities

• Review and verify formal Trade Mark documents for accuracy and compliance.
• Process incoming correspondence from IP Australia and NZ IPO for Principals and operators.
• Prepare, process, file and report various applications.
• Assist with the processing of takeover matters.
• Prepare tax invoices and support the Trade Mark Operations group.
• Provide administrative and operational support to the Trade Mark Operations group as required.
• Assist other AOT functions as directed by the TM Coordinator & Operations Manager.

Skills

Strong organisational skills

Attention to detail

Written and verbal communication

Customer service mindset

Microsoft Office

Teamwork

Proactive and adaptable

Tools

Inprotech

iManage

Job description

For over 140 years, Davies Collison Cave (DCC) have been protecting creativity and embracing innovation. We are one of the largest, most respected Intellectual Property Firms servicing local and international clients with offices in Australia, New Zealand, Singapore, Hong Kong and Malaysia. Our renowned team of talented professionals work with world-class clients and brands across three legal services areas: Trade Marks, Patents and Intellectual Property law.

We work with a full range of clients including large international companies, foreign trade mark attorneys, local companies and start-ups, Universities and research organisations, and individual inventors. We work proactively and in close collaboration with our clients to ensure they receive high quality, commercially realistic advice and outcomes.

The strength of DCC is and has always been the experience and expertise of our people. Many of our practitioners are recognised as world leaders in their field. Our values of excellence through collegiality and engaging leadership have allowed us to attract the finest talent with diverse skills and backgrounds and access to rewarding and fulfilling career pathways.

About the role

DCC is look for a Trade Mark Administrator to join its leading Trade Mark Practice. The Trade Mark Administrator supports operators to ensure critical deadlines are met and contributes to the efficient functioning of the Administrative Operations Team (AOT) supporting offices across Australia and Asia.

The role requires a strong focus on accuracy, timeliness, and service delivery, with a consistent commitment to maintaining high service standards for Principals, operators, and internal stakeholders. You will be part of a busy, friendly team working in a collaborative and supportive environment.

Key Responsibilities

• Review and verify details of formal Trade Mark documents to ensure accuracy and compliance
• Assist with managing and processing incoming correspondence from IP Australia and the Intellectual Property Office of New Zealand and incoming correspondence for Principals and operators across the Trade Mark Practice
• Prepare, Process, File and Report various applications
• Assist with the processing of takeover matters
• Prepare tax invoices in accordance with firm processes
• Provide administrative and operational support to the Trade Mark Operations group as required
• Assist other AOT functions where needed, as directed by the AOT Trade Mark Coordinator & Operations Manager.

About You:

• Prior experience working within an Intellectual Property (IP) environment is an advantage, ideally Trade Marks.
• Exposure to records and document management systems
• Strong organisational skills with the ability to manage competing priorities and meet critical deadlines
• High level of attention to detail and commitment to data accuracy
• Well-developed written and verbal communication skills
• Strong customer service mindset with a professional and responsive approach
• Proficiency in Microsoft Office: Outlook, Word, Excel,
• Inprotech and iManage experience is helpful
• Understanding of data quality control processes
• Team-oriented with a collaborative approach
• Proactive and adaptable

Why join us?

This is an exciting and dynamic role within a very supportive and inclusive team working with an internationally recognised firm while developing your career.

The benefits of working with DCC extend well beyond professional experience. We understand what is important to our people and we offer a highly collaborative work environment to support our team to excellence. DCC has been recognised by Diversity Council Australia as an Inclusive Employer, provides flexible and hybrid working arrangements, offers paid parental leave, paid birthday leave and volunteering leave. DCC also provides a range of well-being initiatives throughout the year.

If you are ready to take on a rewarding role where you can grow and make an impact, we’d love to hear from you!

Please note only those candidates with permanent unrestricted work rights will be considered.

We look forward to learning more about you.