Timetable Officer

Excelsia University College; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Excelsia University College in Pennant Hills, NSW, seeks a Timetable Officer on a fixed-term contract until 17 December 2027. This full-time role coordinates class timetables, room scheduling and related systems to support teaching, learning and campus operations, with free onsite parking.

You will develop and maintain timetables, collaborate with departments, manage timetabling software, publish schedules and administer room and car park bookings, ensuring procedures are up-to-date and

Qualifications

• Committed Christian involved in a local congregation.
• Possession of a relevant degree level qualification, or an equivalent combination of relevant experience/ training.
• Demonstrated experience (3+ years) managing and coordinating timetabling, scheduling, and/or rostering in a complex environment.
• Experience in a higher education setting would be an advantage.
• Full Australian Working Rights.

Responsibilities

• Develop, maintain, and optimise class timetables and room scheduling to ensure efficient operations and timetabling service delivery.
• Collaborate with internal departments, stakeholders, and system users to produce accurate and accessible timetables that meet organisational and regulatory requirements.
• Manage and support Excelsia's timetabling software system/s and provide assistance and training to staff and students in their effective use.
• Prepare and publish timetables in liaison with the various internal stakeholders.
• Administer room bookings for staff and students.
• Administer Car park booking system for students.
• Maintain quality requirements including writing and updating procedures and forms relevant to the role and timetabling requirements of Excelsia.

Skills

Attention to detail

Communication

Stakeholder liaison

Analytical mindset

Desktop applications literacy

Education

Relevant degree level qualification

Tools

Timetabler

Job description

Excelsia University College - Pennant Hills NSW

• Fixed term contract until 17 December 2027, full-time position with free onsite parking
• A fantastic opportunity to coordinate critical timetabling and scheduling functions that support teaching and learning across the University College.
• Be an integral part of Excelsia's life-transforming global Christian learning community.

About the Role

The Timetable Officer is responsible for developing, coordinating, and maintaining class timetables, room scheduling, and related systems to support the effective delivery of teaching, learning, and campus operations across Excelsia.

Primary responsibilities include:

• To develop, maintain, and optimise class timetables and room scheduling to ensure efficient operations and timetabling service delivery.
• To collaborate with internal departments, stakeholders, and system users to produce accurate and accessible timetables that meet organisational and regulatory requirements.
• To manage and support Excelsia's timetabling software system/s and provide assistance and training to staff and students in their effective use.
• To prepare and publish timetables in liaison with the various internal stakeholders.
• To administer room bookings for staff and students.
• Administer Car park booking system for students.
• To maintain quality requirements including writing and updating procedures and forms relevant to the role and timetabling requirements of Excelsia.

Selection Criteria

Qualifications and Professional Standing:

• Committed Christian involved in a local congregation.
• Possession of a relevant degree level qualification, or an equivalent combination of relevant experience/ training
• Demonstrated experience (3+ years) managing and coordinating timetabling, scheduling, and/or rostering in a complex environment.
• Experience in a higher education setting (or equivalent) would be an advantage.
• Strong attention to detail and organisational skills.
• Proficiency in scheduling software (e.g., Timetabler).
• Excellent communication, interpersonal, and stakeholder liaison skills.
• Ability to manage competing priorities and meet deadlines.
• Analytical mindset with problem-solving capabilities.
• An understanding of current and emerging trends in higher education.
• Technological literacy in a wide range of desktop applications to support reporting and analysis role requirements.
• Full Australian Working Rights.

About Us

Excelsia University College was founded in 1983 as Australia's first Christian arts college and, together with Indiana Wesleyan University, we are part of a global Christian learning community with big plans to take Christian higher education to the next level in Australia and the Asia-Pacific region for undergraduate and postgraduate students.

• Maximise your "take home" income through our Salary Packaging scheme.
• Enjoy family friendlypolicies, providing generous leave and working conditions.
• Experience working in aspiritually richenvironment, with opportunities to engage in devotions.
• Upskill with our substantialtuition discount to eligible staff and theirimmediatefamilies to study Excelsia courses.
• Our employees have access to earned wages, the ability to save before you're paid, financial education, and much more.

This full-time position is based in Pennant Hills.

Excelsia University College is a smoke free campus.