Theatre Bookings Coordinator

Peninsula Private Hospital; Brisbane; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Flexibility to work across one or more

Discounted health insurance

Professional development support

Job summary

Peninsula Private Hospital in Brisbane is seeking an experienced Theatre Bookings Clerk to coordinate and manage theatre bookings and scheduling within Perioperative Services. You will support surgeons, patients and clinical teams by maintaining theatre schedules, processing lists and preparing patient estimates.

The role requires strong organisation, excellent communication and the ability to manage multiple priorities in a fast-paced healthcare environment.

Qualifications

• Minimum 1 year of hospital theatre bookings or perioperative administration.
• Strong understanding of medical terminology and patient administration systems (WebPAS highly regarded).
• Ability to build positive relationships with surgeons, practice managers and clinical teams.
• Excellent communication and customer service.
• Highly organised with attention to detail and accurate data entry.
• Ability to work autonomously, take initiative and manage competing priorities.
• Commitment to maintaining confidentiality and handling sensitive information.
• Collaborative team player contributing to workplace culture.

Responsibilities

• Develop and maintain relationships with surgeons, practice managers and clinical stakeholders.
• Coordinate operating theatre schedules to maximise efficiency, utilisation and timely access to care for our patients.
• Produce operational reports and insights to support service development and capacity planning.
• Work collaboratively with the Perioperative Services team to support smooth theatre operations.
• Prepare patient estimates and manage theatre booking requirements.
• Ensure the accurate maintenance of theatre schedules, item numbers, and booking data.
• Uphold patient privacy and confidentiality standards at all times.
• Provide a high standard of service to patients, clinicians, and external healthcare providers.

Skills

Communication skills

Interpersonal skills

Organised

Attention to detail

Multitasking

Tools

WebPAS

Job description

Peninsula Private Hospital has an exciting opportunity for an experienced Theatre Bookings Clerk to join our team.

In this key role, you will be responsible for coordinating and managing theatre bookings and scheduling while providing exceptional support within Perioperative Services to our surgeons, patients, and clinical teams. Your responsibilities will include maintaining theatre schedules, processing theatre lists, preparing patient fee estimates, managing theatre item numbers, and liaising with surgeon consulting suites, pathology providers, and members of the perioperative team.

The successful candidate will be a highly organised professional who can build strong relationships, communicate effectively, think proactively, and confidently manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Develop and maintain effective relationships with surgeons, practice managers, and key clinical stakeholders.
• Coordinate operating theatre schedules to maximise efficiency, utilisation and timely access to care for our patients.
• Produce operational reports and insights to support service development and capacity planning.
• Work collaboratively with the Perioperative Services team to support smooth theatre operations.
• Prepare patient estimates and manage theatre booking requirements.
• Ensure the accurate maintenance of theatre schedules, item numbers, and booking data.
• Uphold patient privacy and confidentiality standards at all times.
• Provide a high standard of service to patients, clinicians, and external healthcare providers.

About Us

Peninsula Private is currently a 54 bed acute and rehabilitation hospital with 4 operating theatres and 2 procedure room located on the idyllic Redcliffe Peninsula. Specialties include orthopaedics, general surgery, urology, gynaecology, gastroenterology, ophthalmology and internal medicine and the delivery of leading rehabilitation services and programs on the Brisbane northside.

About You

You will possess excellent communication and interpersonal skills and be comfortable working collaboratively with doctors, nurses, allied health professionals, administrative staff, and patients.

This role is ideally suited to an experienced Theatre Bookings Clerk who takes ownership of their work and thrives in a busy healthcare environment.

Essential Skills and Experience

• A minimum of one year's experience in hospital theatre bookings or perioperative administration.
• Strong understanding of medical terminology and patient administration systems (WebPAS highly regarded).
• Ability to build positive relationships with our surgeons, practice managers, and clinical teams.
• Excellent communication, customer service, and interpersonal skills.
• Highly organised with strong attention to detail and accurate data entry skills.
• Ability to work autonomously, show initiative, and manage competing priorities in a fast-paced environment.
• Commitment to maintaining confidentiality and handling sensitive information appropriately.
• Collaborative team player who contributes positively to workplace culture.

Why Healthscope?

When you join Healthscope, you become part of our Community of Care. Our people are at the heart of our organisation - no matter the role, every day our people make a difference to the lives of our patients and their families. As the only national private hospital operator and healthcare provider in Australia, our sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for.

You’ll also benefit from:

• Flexibility to work across one or multiple hospitals across our network.
• Discounted health insurance (non-casuals only)
• Continuous professional development, education & support provided to encourage growth

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us. We support each other, share learnings, celebrate successes and face challenges together.

Come and be the difference in our patient's lives.

More Information:

Our commitment to quality and safety for our patients, staff and visitors is our highest priority. We are also committed to child safety. We are committed to the safety, participation and empowerment of all children. Applicants will be required to provide a current National Police check, WWCC (where applicable) and Evidence of right to work in Australia prior to appointment. Staff in patient contact roles will be required to provide proof of immunity to specified infectious diseases as a Category A Healthcare worker.