Theatre Bookings Clerk

The Geelong Clinic; Brisbane; Híbrido; AUD 65.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexibility to work across one or more

Discounted health insurance

Continuous professional development

Descripción de la vacante

Peninsula Private Hospital is seeking an experienced Theatre Bookings Clerk to coordinate and manage theatre bookings, support surgeons, patients and clinical teams. You will maintain theatre lists, prepare patient fee estimates, manage item numbers and liaise with consultants, pathology and perioperative staff.

The role requires excellent organisation, proactive communication, and the ability to manage multiple priorities in a busy healthcare setting.

Formación

• Experience in hospital theatre bookings
• Strong customer service and communication skills
• Ability to manage confidential patient information and data accurately
• Experience with Patient Information Systems (WebPAS desirable)
• Proven ability to work in a fast-paced hospital environment

Responsabilidades

• Daily entry and maintenance of theatre lists
• Preparation of patient fee estimates and quotations
• Management of theatre item numbers and scheduling requirements
• Coordination of theatre schedules and booking activities
• Liaison with surgeon consulting suites, pathology providers, and internal departments
• Ensuring accurate data entry and maintenance of patient information
• Providing high-quality customer service to patients and medical professionals

Conocimientos

Theatre bookings experience

Customer service

Data handling / confidentiality

Communication skills

Multi-tasking

Team collaboration

Independent work

Herramientas

WebPAS

Microsoft Office

Descripción del empleo

Peninsula Private Hospital has an exciting opportunity for an experienced Theatre Bookings Clerk to join our team.

In this key role, you will be responsible for coordinating and managing theatre bookings while providing exceptional support to surgeons, patients, and clinical teams. Your responsibilities will include maintaining theatre schedules, processing theatre lists, preparing patient fee estimates, managing theatre item numbers, and liaising with surgeon consulting suites, pathology providers, and members of the perioperative team.

The successful candidate will be a highly organised professional who can build strong relationships, communicate effectively, think proactively, and confidently manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Daily entry and maintenance of theatre lists
• Preparation of patient fee estimates and quotations
• Management of theatre item numbers and scheduling requirements
• Coordination of theatre schedules and booking activities
• Liaison with surgeon consulting suites, pathology providers, and internal departments
• Ensuring accurate data entry and maintenance of patient information
• Providing high-quality customer service to patients and medical professionals

About Us

Peninsula Private is currently a 54 bed acute and rehabilitation hospital with 4 operating theatres and 2 procedure room located on the idyllic Redcliffe Peninsula. Specialties include orthopaedics, general surgery, urology, gynaecology, gastroenterology, ophthalmology and internal medicine and the delivery of leading rehabilitation services and programs on the Brisbane northside.

About You

You will possess excellent communication and interpersonal skills and be comfortable working collaboratively with doctors, nurses, allied health professionals, administrative staff, and patients.

This role is ideally suited to an experienced Theatre Bookings Clerk who takes ownership of their work and thrives in a busy healthcare environment.

Essential Skills and Experience

• Intermediate to advanced Microsoft Office skills with a strong focus on accuracy and attention to detail
• Minimum of one year experience in hospital theatre bookings
• Experience using Patient Information Systems, with WebPAS experience highly desirable
• Professional telephone manner with experience managing both incoming and outgoing calls
• Demonstrated ability to deliver exceptional customer service
• Ability to work effectively in a fast-paced environment while managing competing priorities
• Experience handling confidential and sensitive patient information
• Strong organisational skills and ability to work independently while contributing to a team environment

You’ll also benefit from:

Flexibility to work across one or multiple hospitals across our network.

Discounted health insurance (non-casuals only)

Continuous professional development, education & support provided to encourage growth

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us. We support each other, share learnings, celebrate successes and face challenges together.

Applications close: 20 November 2026

Our commitment to quality and safety for our patients, staff and visitors is our highest priority. We are also committed to child safety. We are committed to the safety, participation and empowerment of all children. Applicants will be required to provide a current National Police check, WWCC (where applicable) and Evidence of right to work in Australia prior to appointment. Staff in patient contact roles will be required to provide proof of immunity to specified infectious diseases as a Category A Healthcare worker.