Tender & Proposals Coordinator for High-Impact Sales

Ozone Hospitality Services; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Ozone Hospitality Services in Sydney is seeking a highly organised Sales & Tender Coordinator to support the sales and commercial team. You will manage tenders, proposals and client submissions from start to finish, working with the Business Development Manager to ensure accurate, professional, on-time submissions.

The role requires strong attention to detail, experience in tender coordination, excellent MS Office skills and the ability to coordinate multiple moving parts in a fast-paced

Qualifications

• Experience in sales administration, tender coordination, bid coordination or a similar commercial role.
• Experience working with tenders, proposals or formal submissions.
• Strong written communication and document preparation skills.
• Excellent attention to detail and ability to work with deadlines.
• Strong Microsoft Office and systems skills.
• The ability to coordinate information across multiple teams.
• Confidence communicating with clients and internal stakeholders.
• A proactive, can-do approach and the ability to work independently.
• The ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate the end-to-end tender and proposal process, from initial opportunity through to submission.
• Monitor tender portals, identify opportunities and coordinate responses.
• Prepare, format and maintain tender, proposal and sales documentation.
• Coordinate information and responses from internal teams to meet tender requirements and deadlines.
• Maintain a tender and sales pipeline, including key dates, actions and follow-ups.
• Assist with pricing, quotes, presentations and supporting documentation.
• Ensure all submissions are accurate, complete, compliant and professionally presented.
• Coordinate client meetings, site visits and tender-related appointments.
• Maintain accurate CRM, sales and tender records.
• Prepare sales reports, tender updates and pipeline information for management.
• Support the Business Development Manager with client communications and follow-ups.
• Assist with contract, onboarding and other commercial documentation as required.
• Identify opportunities to improve the efficiency and quality of the tender and sales process.

Skills

Sales administration

Tender coordination

Bid coordination

Microsoft Office

Client communication

Tools

CRM systems

Tender portals

Job description

Ozone Hospitality Services in Sydney is seeking a highly organised Sales & Tender Coordinator to support the sales and commercial team. You will manage tenders, proposals and client submissions from start to finish, working with the Business Development Manager to ensure accurate, professional, on-time submissions.

The role requires strong attention to detail, experience in tender coordination, excellent MS Office skills and the ability to coordinate multiple moving parts in a fast-paced