Sales & Tender Coordinator

RGIT Australia; Sydney; On-site; AUD 65,000 - 95,000; Full time

Job summary

Ozone is seeking a highly organised Sales & Tender Coordinator to support our sales and commercial team. This role manages tenders, proposals, client submissions and sales opportunities from start to finish, collaborating with the Business Development Manager to ensure submissions are accurate, timely and professionally presented.

If you thrive under deadlines, can coordinate multiple moving parts and keep nothing from slipping through the cracks, we’d love to hear from you.

Qualifications

• Experience in sales administration, tender coordination, bid coordination or a similar commercial role.
• Experience working with tenders, proposals or formal submissions.
• Strong written communication and document preparation skills.
• Excellent attention to detail and ability to work with deadlines.
• Strong Microsoft Office and systems skills.
• The ability to coordinate information across multiple teams.
• Confidence communicating with clients and internal stakeholders.
• A proactive, can-do approach and the ability to work independently.
• The ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate the end-to-end tender and proposal process, from initial opportunity through to submission.
• Monitor tender portals, identify opportunities and coordinate responses.
• Prepare, format and maintain tender, proposal and sales documentation.
• Coordinate information and responses from internal teams to meet tender requirements and deadlines.
• Maintain a tender and sales pipeline, including key dates, actions and follow-ups.
• Assist with pricing, quotes, presentations and supporting documentation.
• Ensure all submissions are accurate, complete, compliant and professionally presented.
• Coordinate client meetings, site visits and tender-related appointments.
• Maintain accurate CRM, sales and tender records.
• Prepare sales reports, tender updates and pipeline information for management.
• Support the Business Development Manager with client communications and follow-ups.
• Assist with contract, onboarding and other commercial documentation as required.
• Identify opportunities to improve the efficiency and quality of the tender and sales process.

Skills

Sales administration

Tender coordination

Bid coordination

Proposal submissions

CRM

Microsoft Office

Tools

CRM software

Microsoft Office Suite

Job description

Ozone is growing, and we’re looking for a highly organised and proactive Sales & Tender Coordinator to support our sales and commercial team.

This is a key coordination role responsible for helping manage tenders, proposals, client submissions and sales opportunities from start to finish. You’ll work closely with the Business Development Manager and internal teams to ensure submissions are accurate, professional and delivered on time.

If you’re someone who enjoys working to deadlines, coordinating multiple moving parts and making sure nothing falls through the cracks, this role could be for you.

Key Responsibilities

• Coordinate the end-to-end tender and proposal process, from initial opportunity through to submission.
• Monitor tender portals, identify opportunities and coordinate responses.
• Prepare, format and maintain tender, proposal and sales documentation.
• Coordinate information and responses from internal teams to meet tender requirements and deadlines.
• Maintain a tender and sales pipeline, including key dates, actions and follow-ups.
• Assist with pricing, quotes, presentations and supporting documentation.
• Ensure all submissions are accurate, complete, compliant and professionally presented.
• Coordinate client meetings, site visits and tender-related appointments.
• Maintain accurate CRM, sales and tender records.
• Prepare sales reports, tender updates and pipeline information for management.
• Support the Business Development Manager with client communications and follow-ups.
• Assist with contract, onboarding and other commercial documentation as required.
• Identify opportunities to improve the efficiency and quality of the tender and sales process.

About You

We’re looking for someone who is highly organised, commercially minded and deadline driven, with strong attention to detail.

You’ll ideally have:

• Experience in sales administration, tender coordination, bid coordination or a similar commercial role.
• Experience working with tenders, proposals or formal submissions.
• Strong written communication and document preparation skills.
• Excellent attention to detail and ability to work with deadlines.
• Strong Microsoft Office and systems skills.
• The ability to coordinate information across multiple teams.
• Confidence communicating with clients and internal stakeholders.
• A proactive, can-do approach and the ability to work independently.
• The ability to manage multiple priorities in a fast-paced environment.

Join Ozone

This is an opportunity to join a growing business and play an important role in supporting national sales growth and tender opportunities.

If you’re organised, commercially focused and enjoy bringing together people, information and deadlines to deliver a strong submission, we’d love to hear from you.