Agent Assistant

Live Nation Worldwide, Inc.; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Live Nation Worldwide, Inc. is seeking a highly organised Assistant to support the Australian Equities team. Reporting to the Equities COO, you will ensure smooth day-to-day operations and provide high quality administrative and coordination support across the team.

This role requires discretion, strong judgment and integrity. You will communicate effectively, manage multiple priorities, coordinate meetings and travel, and maintain accurate records in a fast-paced environment.

Qualifications

• Previous experience in an administrative or team assistant role, ideally within financial services.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and accuracy in data entry and record keeping.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort with travel coordination.
• Experience with Concur or similar expense systems is highly regarded.

Responsibilities

• Provide day-to-day administrative support to the Equities team and ensure operations run efficiently.
• Manage diaries and inboxes, coordinate meetings, and arrange catering and rooms.
• Coordinate domestic and international travel, including flights and logistics.
• Process expenses via Concur and ensure timely submission and reconciliation.
• Maintain records, databases and filing systems with high accuracy.

Skills

Organisational skills

Diary management

Communication

Multitasking

Attention to detail

Discretion

Tools

Concur

Microsoft Office

Job description

We’re seeking a highly organised and proactive Assistant to support the Australian Equities team. Reporting to the Equities COO, this role is responsible for ensuring the smooth running of day-to-day operations and providing high quality administrative and coordination support across the team.

This is a position of trust that requires strong judgement, discretion and a high level of personal integrity. The successful candidate will be an excellent communicator with strong organisational skills, the ability to build effective working relationships, and a practical, solutions-focused approach in a fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative support to the Equities team, ensuring operations run efficiently
• Manage diaries and inboxes, coordinating internal and external meetings
• Organise meetings, book meeting rooms and arrange catering
• Coordinate domestic and international travel, including flights, accommodation and logistics in line with company policy
• Process and manage expenses via Concur, ensuring timely submission and reconciliation
• Act as a key point of contact for internal and external stakeholders
• Manage team communications, including handling calls, emails and general correspondence
• Provide front-of-house support when required, including greeting clients and managing calls
• Support the organisation of client meetings, roadshows and events
• Maintain accurate records, databases and filing systems, including printing, scanning and e-filing
• Track office supplies and order stationery as required
• Coordinate couriers and manage incoming and outgoing deliveries
• Assist with ad hoc projects, research tasks and broader team initiatives
• Provide support to the Corporate Access team where required
• Provide cover for front of house as needed
• Ensure confidentiality is maintained across all communication and materials

Skills & Experience

• Previous experience in an administrative or team assistant role, ideally within financial services
• Strong organisational skills with the ability to manage multiple priorities and deadlines
• High attention to detail and accuracy, including data entry and record keeping
• Proficiency in Microsoft Office Suite (Word, Excel and Outlook)
• Experience with Concur or similar expense systems highly regarded
• Excellent written and verbal communication skills, with a professional and confident telephone manner
• Proven ability to multitask, prioritise and meet strict deadlines
• Ability to build strong working relationships across teams

Personal Attributes

• Proactive and takes initiative, with a strong sense of ownership
• Discreet and trustworthy, with the ability to handle sensitive information
• Calm under pressure and adaptable to changing priorities
• A team player with a positive, flexible and approachable attitude
• Professional, polished and confident in manner

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond daily. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.