Tech Office Administrator – In-Office, Flexible Hours

BAI Communications; City Of Stirling; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible work options

Parental leave (gender-neutral)

LinkedIn Learning access

Performance framework

Corporate discounts

Novated leasing

Study and volunteer leave

Referral program

Job summary

BAI Communications is seeking an organised and proactive Office Administrator to support our project, maintenance and business operations teams. You will handle procurement workflows, manage admin records, coordinate meetings, and liaise with internal teams, suppliers and contractors to keep operations running smoothly.

In a fast-paced technical environment, you will balance multiple priorities, maintain accurate records and ensure timely delivery of services.

Qualifications

• 3+ years of experience in an administrative, coordination or office support role within a technical environment.
• Proficient with Microsoft 365 tools (Outlook, Excel, Word).
• Experience using purchasing and invoicing processes.
• Strong written and verbal communication with internal and external stakeholders.
• Ability to manage competing priorities, organise workloads and meet deadlines.
• Attention to detail in record-keeping, systems data and documentation.
• Experience coordinating schedules or resources in an operational setting.
• Experience with asset management and document control systems.

Responsibilities

• Processing purchase orders, invoices and accrual reporting in line with financial procedures.
• Maintaining asset, training and operational records across systems.
• Act as a key point of contact linking internal teams, suppliers and contractors.
• Coordination of meetings, team events and stakeholder engagements.
• Support facilities management activities, local site requirements and business improvements.
• Manage contractor onboarding and compliance, including documentation and scheduling.
• Administer key systems such as CyberKey, ensuring accurate data and access management.

Skills

MS 365

Purchasing

Invoicing

Stakeholder comms

Organisational skills

Document control

Asset management

Contractor coordination

Job description

BAI Communications is seeking an organised and proactive Office Administrator to support our project, maintenance and business operations teams. You will handle procurement workflows, manage admin records, coordinate meetings, and liaise with internal teams, suppliers and contractors to keep operations running smoothly.

In a fast-paced technical environment, you will balance multiple priorities, maintain accurate records and ensure timely delivery of services.