Office Administrator

BAI Communications; City Of Stirling; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible work options

Parental leave (gender-neutral)

LinkedIn Learning access

Performance framework

Corporate discounts

Novated leasing

Study and volunteer leave

Referral program

Job summary

BAI Communications is seeking an organised and proactive Office Administrator to support our project, maintenance and business operations teams. You will handle procurement workflows, manage admin records, coordinate meetings, and liaise with internal teams, suppliers and contractors to keep operations running smoothly.

In a fast-paced technical environment, you will balance multiple priorities, maintain accurate records and ensure timely delivery of services.

Qualifications

• 3+ years of experience in an administrative, coordination or office support role within a technical environment.
• Proficient with Microsoft 365 tools (Outlook, Excel, Word).
• Experience using purchasing and invoicing processes.
• Strong written and verbal communication with internal and external stakeholders.
• Ability to manage competing priorities, organise workloads and meet deadlines.
• Attention to detail in record-keeping, systems data and documentation.
• Experience coordinating schedules or resources in an operational setting.
• Experience with asset management and document control systems.

Responsibilities

• Processing purchase orders, invoices and accrual reporting in line with financial procedures.
• Maintaining asset, training and operational records across systems.
• Act as a key point of contact linking internal teams, suppliers and contractors.
• Coordination of meetings, team events and stakeholder engagements.
• Support facilities management activities, local site requirements and business improvements.
• Manage contractor onboarding and compliance, including documentation and scheduling.
• Administer key systems such as CyberKey, ensuring accurate data and access management.

Skills

MS 365

Purchasing

Invoicing

Stakeholder comms

Organisational skills

Document control

Asset management

Contractor coordination

Job description

WHY BAI COMMUNICATIONS

It’s an exciting time to be part of BAI Communications. Building on our achievements in broadcasting, telecommunications and critical communications, we continue to expand our operations, helping connect people and support communities.

We operate one of the world’s most extensive broadcast networks, delivering fully managed television and radio services to 99% of the Australian population. During crises such as natural disasters, national broadcasters depend on BAI to maintain vital communications, while emergency services trust us to keep them connected and informed.

As 5G technology transforms connectivity, BAI is leveraging global experience to enable comprehensive coverage in challenging environments—buildings, tunnels, stadiums, and high-density areas. This expertise positions us at the forefront of intelligent, connected infrastructure development across Australia.

Our acquisition of Titan ICT has strengthened our mission-critical capabilities, adding deep expertise in mining, resources, and energy industries. This expansion enables us to deploy robust solutions across Australia’s most demanding operational environments.

LET’S EXPLORE THE ROLE

As an office administrator, you will play a pivotal role in assisting in the smooth running of our operations by connecting teams, systems, suppliers and contractors across the business.

Working in a technical environment, you will provide hands‑on administrative support to the project team, maintenance team, and business operations team. From assisting in the management of the procurement process to supporting team logistics and systems, your work will directly contribute to operational efficiency and service delivery outcomes.

This is a varied, fast‑paced role where no two days are the same—ideal for someone who thrives on organisation, collaboration and making things happen behind the scenes.

This role requires 5 days in the office but we are flexible with start/end times within a 7.6 hour day.

Key Responsibilities

• Administration support including processing of purchase orders, invoices and accrual reporting in line with financial procedures
• Maintaining accurate asset, training and operational records across systems
• Act as a key point of contact linking internal teams, suppliers and contractors
• Coordination of meetings, team events and stakeholder engagements
• Support of facilities management activities, local site requirements and business improvements
• Manage contractor onboarding and compliance, including documentation and scheduling
• Administer key systems such as CyberKey, ensuring accurate data and access management

LET’S HEAR ABOUT YOU

You’re an organised, proactive administrator who enjoys working across multiple priorities and supporting operational teams to deliver results. You bring a strong attention to detail, are comfortable working with systems and processes, and know how to keep things moving.

You’ll bring

• Minimum 3 years’experience in an administrative, coordination or office support role within technical environment
• Strong capability across Microsoft 365 tools, particularly Outlook, Excel and Word.
• Experience working with purchasing and invoicing
• Confident written and verbal communication skills to engage with internal and external stakeholders.
• Proven ability to manage competing priorities, organise workloads and meet deadlines
• Attention to detail when maintaining records, systems data and documentation
• Experience coordinating, schedules or resources in an operational environment
• Experience with asset management and document control systems
• Demonstrated experience within a technical environment will be highly regarded.

BENEFITS & CULTURE

At BAI, we value diversity and welcome applications from Aboriginal and Torres Strait Islander peoples, culturally diverse communities, people with disability, and LGBTQIA+ individuals.

Guided by our principles—One BAI Team, Customer First, Adapt and Learn, and Drive Sustainable Growth—we create an environment where you can thrive.

Why join us?

• Inclusive culture supported by a DEI strategy, Champion Network, Diversity Council membership, and regular events.
• Strong focus on development with a performance framework and LinkedIn Learning access.
• Flexible work options, gender-neutral parental leave, study and volunteer leave.
• Recognition programs for high performance and peer appreciation.
• Corporate discounts and novated leasing via SG Fleet.
• A referral program that reflects our positive culture.

BAI is committed to inclusive recruitment. If you need adjustments or alternative application options, please contact recruitment(at)baicommunications.com.