Team Personal Assistant

Finity Consulting; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Finity is seeking a reliable Team Personal Assistant to provide high-level administrative support to two consulting teams, including principals and directors. You will manage calendars, prepare documents, coordinate travel, and assist with billing and resourcing data. Hybrid role based in The Rocks, Sydney, with three days in the office.

Full working rights in Australia required. The ideal candidate is highly organized, proactive, discreet, and comfortable liaising with staff at all seniority

Qualifications

• 1–4 years as Team PA/EA or similar admin role.
• Professional, friendly communicator with relationship-building skills.
• Organised, detail-focused with ability to manage competing priorities.
• Strong Microsoft Office skills (Word, PowerPoint, Excel).
• Experience with Salesforce or Certinia is advantageous.
• Able to work independently and as part of a team with discretion.

Responsibilities

• Provide day-to-day administrative support to team members and business support teams.
• Create and update accounts, projects, contact records, and resourcing data; submit timesheets.
• Process monthly billing, invoicing and expense reimbursements accurately and on time.
• Coordinate meetings, room bookings, visitor management, materials, catering, and refreshments.
• Prepare documents, correspondence, presentations and reports for team members.
• Book and manage travel and accommodation for team members.
• Organise internal team events and support external client events when needed.
• Perform general office duties, including mail, delivery, kitchen upkeep and facilities support.
• Support business operations teams and committees with additional projects and tasks.

Skills

Team PA experience

Communication skills

Organization & prioritization

MS Office mastery

Confidentiality

Salesforce

Certinia

Independent & collaborative

Tools

Salesforce

Certinia

Job description

Support two consulting teams as their dedicated personal assistant while providing exceptional administrative support.

We are looking for:

About Finity

Finity is the market-leading actuarial consulting and strategic analytics firm in Australia and New Zealand. We are proud to be the only actuarial consulting firm to have been recognised by ANZIIF as the Insurance Industry's Professional Services Firm of the Year, with six awards in the past decade, most recently in 2023, 2024 and 2025.

Our team of over 200 experts cover a diverse range of skills including; actuarial, analytics, technology, management consulting and functional staff. We combine deep industry expertise with a unique breadth of technological capability to deliver innovative and practical advice and solutions to a broad base of over 450 clients.

Role overview

We are looking for a reliable, organised, and proactive Team Personal Assistant to provide high level administrative support to two teams of consulting staff, including principals and directors. This role will also support other ad-hoc administrative and operational tasks as they arise.

Key responsibilities

• Provide day-to-day administrative support to team members and business support teams.
• Create and update accounts, projects, contact records and resourcing data, and submit timesheets.
• Process monthly billing, invoicing and expense reimbursements accurately and by required deadlines.
• Coordinate meetings, including room bookings, visitor management, materials, catering and refreshments.
• Prepare documents, correspondence, presentations and reports for team members as required
• Book and manage travel and accommodation for team members.
• Organise internal team events and support external client events when needed.
• Perform general office duties, including mail and delivery distribution, kitchen upkeep and ad-hoc facilities support.
• Support business operations teams and committees with additional projects and tasks as needed.

Skills and experience

• 1-4 years experience as a Team PA, Executive Assistant, or similar administrative role.
• Professional, friendly, and confident with strong communication and relationship-building skills.
• Comfortable providing proactive team support to a broad mix of personalities across all seniority levels (consultant, principals and directors).
• Highly organised and detail-focused, with the ability to manage competing priorities.
• Intermediate Microsoft Office skills, including Word, PowerPoint and Excel.
• Exposure to Salesforce and Certinia advantageous.
• Proactive, flexible and able to work independently and collaboratively
• Able to maintain confidentiality and handle sensitive matters diplomatically and discreetly.

Working Arrangements

Hybrid work (3 days in the office) based in The Rocks, Sydney, NSW.

Full working rights in Australia required.

Our commitment to Diversity, Equity & Inclusion

Finity is an equal opportunity employer. At Finity, we believe that Diversity and Inclusion are fundamental to who we are, our core values and how we operate. We believe in, and value, a diverse workforce where differences are respected and diversity of thought, experiences, skills, backgrounds and beliefs are brought together in a respectful and inclusive environment.