Senior Team Assistant

Export Finance Australia; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Generous leave provisions

18 weeks parental leave

Fitness Passport

Gender affirmation leave

Income protection insurance

Community volunteering

Job summary

Export Finance Australia is seeking a Senior Team Assistant to enable the effective operation of the CRTO Office and the Risk & Transformation portfolio. You will provide high-quality administrative and coordination support, helping connect teams, stakeholders and processes to ensure governance, travel, meetings and priorities are managed efficiently.

You will coordinate travel and meetings, manage action logs, maintain documentation, and support budget monitoring and reporting while ensuring

Qualifications

• 8+ years experience as a Senior Team Assistant, Team Coordinator, Executive Assistant, Office Coordinator or similar role.

Responsibilities

• Provide proactive administrative and coordination support to the Executive Assistant and broader Risk & Transformation leadership team.
• Coordinate portfolio-wide administrative activities and support the day-to-day operation of the Chief Risk & Transformation Officer’s Office.
• Assist in monitoring key deadlines, actions and administrative commitments across the portfolio.

Skills

Senior Team Assistant

Executive Assistant

Travel coordination

Stakeholder management

Microsoft 365

Tools

Copilot

DocuSign

SAP Concur

Job description

8h ago , from Export Finance Australia (EFA)

• Join an organisation that has been proudly recognised and certified as a Great Place to Work for five consecutive years
• Hybrid work environment
• Play an impactful role in financing Australian exports and interests

For almost 70 years, Export Finance Australia has helped Australian businesses grow and succeed internationally with finance to secure opportunities, expand into new markets and diversify their presence. We support critical minerals and defence sectors, finance projects that strengthen economic resilience and advance net zero, and back Australian investment in sustainable infrastructure.

Working with banks, other Government agencies and international partners, we back Australia’s exporters, supply chain businesses and industries, contributing to a more stable and prosperous Indo-Pacific while advancing Australia’s trade, investment and economic security objectives.

Your new role

Location: Sydney
Role Type: Full-time, Permanent

The Senior Team Assistant enables the effective operation of the Office of the Chief Risk & Transformation Officer and the broader Risk & Transformation portfolio by providing high-quality administrative, operational and coordination support. Working closely with the Executive Assistant and under limited direction, the role connects teams, stakeholders and processes to ensure governance, travel, meetings, information and priorities are managed consistently, professionally and efficiently.

• Provide proactive administrative and coordination support to the Executive Assistant and broader Risk & Transformation leadership team.
• Coordinate portfolio-wide administrative activities and support the day-to-day operation of the Chief Risk & Transformation Officer’s (CRTO's) Office.
• Assist in monitoring key deadlines, actions and administrative commitments across the portfolio.

Governance and Coordination Support

Support governance processes including Board, Committee and Executive paper coordination activities as required.

Maintain action registers, decision logs, governance calendars and document repositories.

Monitor document workflows, approvals and lodgement requirements.

Assist with quality assurance reviews of papers and submissions to ensure compliance with EFA standards, templates and formatting requirements.

Travel and Logistics Management

Coordinate complex domestic and international travel arrangements for portfolio staff and leadership team members.

Manage travel approvals and ensure compliance with EFA policies and procedures.

Act as a key liaison with travel providers to manage changes, disruptions and travel-related enquiries.

Maintain travel records and support budget monitoring activities.

Meeting, Event and Workshop Coordination

Coordinate meetings, leadership forums, workshops, team events and offsite activities.

Manage end-to-end logistics, including venues, catering, visitor access, technology requirements and meeting materials.

Support agenda preparation, minute taking and action tracking as required.

Financial and Operational Administration

Process invoices, purchase orders and expense-related transactions.

Support procurement administration and vendor management activities.

Maintain administrative tracking systems, records and operational registers.

Assist with budget monitoring and administrative reporting.

Stakeholder Engagement

Act as a professional and responsive point of contact for administrative and coordination matters.

Develop productive relationships with stakeholders across EFA and external service providers.

Continuous Improvement and Digital Enablement

Support implementation of Microsoft 365, Copilot and automation-enabled solutions.

Contribute to initiatives that improve the efficiency and effectiveness of the Executive Coordination function.

Office Administration

Ordering office supplies as required.

Backup reception coverage as required.

Assist with any other general administrative requests and needs.

Qualifications & Skills

• 8+ years experience as a Senior Team Assistant, Team Coordinator, Executive Assistant, Office Coordinator or similar role.

• Experience supporting senior leaders and multiple stakeholders in a complex environment.

• Experience coordinating travel, meetings, events and administrative processes.

• Experience managing competing priorities and deadlines with minimal supervision.

Desirable Experience

• Experience within financial services, government, regulatory or professional services environments.

• Experience supporting in-house legal team.

• Experience influencing at all organisational levels.

• Experience using Copilot, DocuSign, SAP Concur or similar business systems.

Skills

• Advanced Microsoft 365 skills, including Outlook, Word, Excel, Teams and SharePoint.

• Ability to exercise judgement, discretion and professionalism when handling sensitive information.

Even if you haven’t ticked every box but this role resonates with you, don't rule yourself out just yet, we'd love to hear from you!

Our benefits and culture

We are small enough to have an impact, BIG enough to make a world of difference and it starts with our people.

We support flexible working and pride ourselves in fostering a culture that is inclusive, diverse and collaborative. We are proud to be certified as a 2025 Great Place to Work for a fifth consecutive year, recognised on the 2023 AFR BOSS Best Places to Work list and listed as one of Australia’s Best Workplaces for Women in 2025.

In line with our commitment to our people, we have a comprehensive array of benefits available to our employees:

• Generous leave provisions (e.g. Annual Wellbeing day) and leave purchase opportunities
• 18 weeks of paid parental leave for primary caregivers
• Thorough induction onboarding program
• Fitness Passport along with other Health & Wellbeing initiatives
• Gender affirmation leave
• Income Protection Insurance
• Community volunteering
• and many more!

Our headquarters is based in Sydney CBD, and we have a national presence across Melbourne, Canberra, Brisbane, Perth and Adelaide.

Australian Citizenship - To be eligible to apply for this position, applicants must hold Australian Citizenship at the time of application.

Security Clearance - To be eligible to apply for this position, applicants must be able to obtain and maintain a Baseline security clearance.

Applications close: 4 October 2026.

We invite and welcome applications from Aboriginal and Torres Strait Islander people, people from diverse cultural backgrounds, people with disability and members of the LGBTQIA+ community.

If you are a candidate with a disability, let us know how we can provide you with additional support.

About us

The reason our people join us, stay with us and grow with us is because they wholeheartedly believe in our purpose. They can see the impact we create for our customers.

We are a highly purpose-driven organisation. We seek to create an inclusive culture that values our customers and employees. Our people are expected to champion this and play a key role in achieving those outcomes. In working towards our strategy, our people display our IMPACT leadership behaviours of Frank & Fearless, Dexterous & Agile and Careful & Diligent

For more information about us, please refer to ourwebsite.

Applications from recruitment agencies will not be considered on this occasion.