Team Operations & Onboarding Assistant

Vincents Chartered Accountants; Brisbane; On-site; AUD 45,000 - 60,000; Full time

Benefits offered by this job

VinDay leave

Hybrid work

Study memberships support

Values Awards Gala

Job summary

Vincents Chartered Accountants in Brisbane is seeking a proactive Team Assistant to support the Forensic Commercial team. You will contribute to onboarding, month-end administration, and reporting, billing, and engagement management while helping optimize processes and embrace automation and AI to improve efficiency.

You'll work alongside an experienced Senior Team Assistant who will provide training, guidance and support, with opportunities to learn and grow in a professional services

Qualifications

• Previous experience in an administrative, office support or team assistant role.
• Exposure to a professional services environment (accounting, legal, financial advisory) will be highly regarded.
• Experience using practice management software will be advantageous.
• An interest in billing, invoicing and month-end processes.
• Good working knowledge of Word, Excel and Outlook.

Responsibilities

• Providing day-to-day administrative support, coordinating meetings, travel arrangements, correspondence and general team activities.
• Assisting with new client setups, opening files, preparing engagement letters and coordinating onboarding documentation.
• Assisting with billing, fee preparation, fee adjustments, write-offs and other month-end administration and reporting.
• Maintaining accurate client and engagement information within our practice management systems and supporting the administration of client engagements.
• Preparing and formatting correspondence, reports and other documents, along with maintaining electronic filing and records.
• Supporting new starter inductions, coordinating with IT and Practice Support, and assisting with general business unit requirements.
• Learning existing workflows and identifying opportunities to streamline administrative tasks, improve templates and reduce manual processes.
• Supporting the development of automation initiatives and exploring how technology and AI can help improve efficiency across the team.

Skills

Attention to detail

Communication skills

Organisational skills

Proactive mindset

Tools

Microsoft Office

Practice management software

Job description

Vincents Chartered Accountants in Brisbane is seeking a proactive Team Assistant to support the Forensic Commercial team. You will contribute to onboarding, month-end administration, and reporting, billing, and engagement management while helping optimize processes and embrace automation and AI to improve efficiency.

You'll work alongside an experienced Senior Team Assistant who will provide training, guidance and support, with opportunities to learn and grow in a professional services