Team Assistant – Forensic Commercial

Vincents; Brisbane; On-site; AUD 45,000 - 60,000; Full time

Benefits offered by this job

VinDay leave

Hybrid work

Study memberships support

Values Awards Gala

Job summary

Vincents Chartered Accountants in Brisbane is seeking a proactive Team Assistant to support the Forensic Commercial team. You will contribute to onboarding, month-end administration, and reporting, billing, and engagement management while helping optimize processes and embrace automation and AI to improve efficiency.

You'll work alongside an experienced Senior Team Assistant who will provide training, guidance and support, with opportunities to learn and grow in a professional services

Qualifications

• Previous experience in an administrative, office support or team assistant role.
• Exposure to a professional services environment (accounting, legal, financial advisory) will be highly regarded.
• Experience using practice management software will be advantageous.
• An interest in billing, invoicing and month-end processes.
• Good working knowledge of Word, Excel and Outlook.

Responsibilities

• Providing day-to-day administrative support, coordinating meetings, travel arrangements, correspondence and general team activities.
• Assisting with new client setups, opening files, preparing engagement letters and coordinating onboarding documentation.
• Assisting with billing, fee preparation, fee adjustments, write-offs and other month-end administration and reporting.
• Maintaining accurate client and engagement information within our practice management systems and supporting the administration of client engagements.
• Preparing and formatting correspondence, reports and other documents, along with maintaining electronic filing and records.
• Supporting new starter inductions, coordinating with IT and Practice Support, and assisting with general business unit requirements.
• Learning existing workflows and identifying opportunities to streamline administrative tasks, improve templates and reduce manual processes.
• Supporting the development of automation initiatives and exploring how technology and AI can help improve efficiency across the team.

Skills

Attention to detail

Communication skills

Organisational skills

Proactive mindset

Tools

Microsoft Office

Practice management software

Job description

Are you an organised and proactive administrator who enjoys keeping things running smoothly, learning new systems and finding better ways of doing things?

At Vincents, we're looking for a motivated Team Assistant to support our Forensic Commercial team. This is a great opportunity for someone looking to build their career in a professional services environment, develop their administrative and operational skills, and work alongside an experienced Senior Team Assistant who will provide training, guidance and support.

You'll play an important role in the day-to-day coordination of the team, assisting with client onboarding, month-end administration and reporting, billing, engagement management and general team support.

Beyond the day-to-day responsibilities, you'll also have the opportunity to contribute to how we work. We're continuing to invest in improving our systems and processes, including automation and emerging AI capabilities, and we're looking for someone curious about technology who enjoys identifying opportunities to make things simpler and more efficient.

Job Description

Why this role matters

Behind every successful client engagement is a team that keeps things organised, accurate and running efficiently.

You'll help ensure our Forensic Commercial team has the administrative and operational support it needs to deliver exceptional client outcomes, while contributing ideas that help improve the way we work.

It's an opportunity to learn from experienced professionals, build your skills and have a genuine impact on the team's efficiency.

What you'll be doing

Working closely with the Senior Team Assistant, your responsibilities will include:

• Team administration: Providing day-to-day administrative support, coordinating meetings, travel arrangements, correspondence and general team activities.
• Client onboarding: Assisting with new client setups, opening files, preparing engagement letters and coordinating onboarding documentation.
• Month-end support: Assisting with billing, fee preparation, fee adjustments, write-offs and other month-end administration and reporting.
• Engagement coordination: Maintaining accurate client and engagement information within our practice management systems and supporting the administration of client engagements.
• Document management: Preparing and formatting correspondence, reports and other documents, along with maintaining electronic filing and records.
• Team coordination: Supporting new starter inductions, coordinating with internal teams such as IT and Practice Support, and assisting with general business unit requirements.
• Process improvement: Learning existing workflows and identifying opportunities to streamline administrative tasks, improve templates and reduce manual processes.
• Systems and innovation: Supporting the development of automation initiatives and exploring how technology and AI can help improve efficiency across the team.
  

What we're looking for

We're interested in someone who is keen to learn, takes pride in their work and enjoys being part of a collaborative team.

Ideally, you'll bring:

• Previous experience in an administrative, office support or team assistant role.
• Exposure to a professional services environment (accounting, legal, financial advisory or similar) will be highly regarded.
• Experience using practice management software will be advantageous.
• An interest in developing your understanding of billing, invoicing and month-end processes.
• Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.
• Strong attention to detail and the ability to keep information organised and accurate.
• Good communication and organisational skills, with the ability to manage competing priorities.
• A proactive approach and the confidence to ask questions, take initiative and learn from others.
• An interest in technology, systems, automation and AI, with a curiosity about how processes can be improved.

You don't need to know everything from day one. We're looking for someone with a positive attitude, a willingness to develop and an interest in building a career in professional services.

The Vincents Experience

We believe people do their best work when they're supported, challenged, and inspired. That’s why we’ve built a culture where you can grow – and stay.

Here's what you can expect:

• VinDay – an extra day of leave to spend however you like
• Hybrid and Flexible working – work in ways that support your life
• Generous support for study memberships, qualifications, and ongoing professional development
• Competitive employee and client referral incentives
• A culture that truly celebrates success – from peer recognition to our annual Values Awards Gala
• An active calendar of social, inclusion, and wellbeing events that bring our people together

Don't meet every requirement? We value potential and commitment to continuous improvement over perfect credentials