Team Executive Assistant- Venture Capital

Platinum Pacific Partners; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

Platinum Pacific Partners in Sydney is seeking a proactive Team Assistant to join our fast‑paced venture capital team. You will work closely with the Executive Assistant, Partners and broader Investment and Operations teams to keep the business running smoothly.

The role involves coordinating travel, supporting events and managing day‑to‑day office operations, IT coordination, onboarding, and calendar management with discretion and initiative. A collaborative, proactive mindset is essential.

Qualifications

• Experience in office administration and supporting a senior team.
• Ability to manage competing priorities with discretion.
• Curiosity about improving processes and learning the venture capital ecosystem.

Responsibilities

• Coordinate domestic and international travel and track expenses.
• Support team events, celebrations and offsites.
• Oversee day-to-day office operations, facilities and vendors.
• Coordinate IT support and maintain office records.
• Manage the company calendar and assist with calendar overflow.
• Assist with onboarding and offboarding of employees.
• Provide occasional personal support to founders and backup EA.
• Assist Investment and Operations teams with ad hoc needs.

Skills

Calendar management

Travel coordination

Executive support

Problem solving

Vendor management

Tools

MS Office

G Suite

Job description

I'm partnering with a venture capital business to find a proactive and highly organised Team Assistant to join its team in Sydney.

This is a varied, hands-on role for someone who enjoys being at the centre of a business and making sure everything runs smoothly behind the scenes. Working closely with the Executive Assistant, Partners, founders and the wider Investment and Operations teams, you'll have the opportunity to take ownership of a broad range of office, administrative and operational responsibilities.

What you'll be doing:

• Coordinating domestic and international travel and managing Partner expenses.
• Supporting team events, celebrations and company offsites.
• Overseeing day-to-day office operations, facilities, vendors and workplace experience.
• Coordinating IT support and maintaining office records and documentation.
• Managing the company calendar and assisting with Partner calendar overflow.
• Supporting employee onboarding and offboarding.
• Providing occasional personal support to the founders and backup coverage for the Executive Assistant.
• Assisting the Investment and Operations teams with ad hoc requirements.

What we're looking for:

Someone who takes ownership, is naturally organised and enjoys being the go-to person for getting things done. You'll be solutions-focused, discreet and comfortable juggling competing priorities, with the confidence to use your initiative and identify opportunities to improve the way things work.

Curiosity is important too. Whether it's exploring how AI can improve efficiency or developing an understanding of the venture capital ecosystem, you'll enjoy learning and finding better ways to work.

This is an excellent opportunity for someone who enjoys variety, values being part of a close-knit team and wants to build their experience within the venture capital sector.