Executive Assistant - UNITE - Barangaroo

Westpac Group; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Job summary

Westpac Group's UNITE program is hiring an Executive Assistant to support two Heads, keeping the engine running with proactive, end-to-end support in a fast-paced, transformation-driven environment. You will manage complex diaries and inboxes, coordinate travel and events, and enable smooth day-to-day operations while upholding confidentiality and high professional standards.

This on-site role requires strong collaboration, strategic thinking and a keen eye for detail to help us deliver

Qualifications

• Proven Executive Assistant Experience supporting senior Executives (Head of/GM) in a high volume, complex organization within Financial Services. Ideally to have previous Westpac experience.
• Exceptional diary, inbox and workflow management skills, with the ability to anticipate needs, proactively manage competing priorities and ensure leaders are well prepared
• Experience enabling team engagement and a positive team culture
• Strong digital skills across tools such as use of AI, Outlook, Word, PowerPoint, Excel and Teams
• Excellent communication skills and attention to detail in everything you do
• Strong stakeholder management and relationship-building capabilities, with the confidence to engage effectively with senior leaders
• Demonstrated ability to manage sensitive and confidential information with discretion and sound judgement.

Responsibilities

• Own diary and inbox management to ensure timely responses and follow-ups.
• Coordinate travel arrangements, expenses and events.
• Provide end-to-end executive support in a fast-paced transformation environment.
• Assist with town halls, offsites and major meetings with clear preparation and agendas.
• Support two Heads in UNITE with high-trust, proactive service and strategic problem-solving.

Skills

Executive support

Diary management

Stakeholder mgmt

Office tools

AI skills

Tools

Outlook

PowerPoint

Excel

Word

Teams

Job description

Job Description

Create your best future and join UNITE as an Executive Assistant.

This role will play a crucial part of the UNITE team. UNITE is our business-led, tech-enabled transformation, and a key priority for the Group. UNITE is about delivering 'one best way' to make our processes, systems and tech simpler so we can deliver a better experience for our customers and make things easier for our people.

• On-site Requirement:3 days in the office per week
• Why On-site?This is a highly collaborative position involving regular face-to-face workshops and close team interaction, making in-office presence essential with flexibility on days aligning to events and Head of requirements.

What’s the role?

Asoneofour Executive Assistants, you’ll be our trustedpartnerkeeping the engine running! Supporting two business Heads in UNITE,you’ll provide high-trust, proactive, and end-to-end executive support.

In this role, you’ll own diary and inbox management, making sure every meeting, message and follow up is handled with care and precision. You’ll coordinate travel, expenses and events. From town halls to offsites, you will provide tailored executive support in a fast-paced environment.

If you enjoy being a step ahead, building strong relationships and bringing structure to complex days, you’ll feel right at home here.

What do I need?

• Proven Executive AssistantExperiencesupporting senior Executives (Head of/GM) in a high volume, complexorganization within Financial Services. Ideally to have previous Westpac experience.
• Exceptional diary, inbox and workflow management skills, with the ability to anticipate needs, proactively manage competing priorities and ensure leaders are well prepared
• Experience with enabling team engagement and a positive team culture
• Strong digital skills across tools such asuse of AI,Outlook, Word, PowerPoint, Excel and Teams
• A thoughtful, forward-looking approach to how AI can supportday-to-dayworkto enhance efficiency
• Excellent communication skills and attention to detail in everything you do
• Strong stakeholder management and relationship-building capabilities, with the confidence to engage effectively with senior leaders
• Demonstrated ability to manage sensitive and confidential information with discretion and sound judgement.

We’re obsessed with becoming our customers #1 banking partner for life and we’re looking for people who are passionate about helping us achieve that goal. In return we’re committed to making Westpac the best place to work in the country. Here are just a few of the ways we’re already doing that:

Special offers on banking products and discounts from top brands, including generous employee-only mortgage rates!

Flexible work arrangements to help you achieve a greater work life balance, and a variety of leave options including Culture, Lifestyle and Wellbeing leave.

Tailored learning and development opportunities to help you grow your career within the bank.

Lots of opportunities to give back to the Community by getting involved in our many volunteering initiatives

Create your future today

We’re all about creating a supportive and inclusive community. We welcome everyone no matter your age, gender, background, or abilities. We also provide additional support to welcome our veterans, Indigenous Australians and neurodiverse community.

If you need any adjustments during the recruitment process, you can find more information and contact details on our FAQs and how to contact us page , under the Diversity, sustainability and flexibility section.