Team Assistant

Macquarie Group; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Wellbeing leave

Parental leave

Volunteer leave

Learning & development

Hybrid work arrangements

WFH equipment reimbursement

Job summary

Macquarie Group in Sydney is seeking a Team Assistant to support three Directors within the Banking Product and Treasury team. You will manage calendars, coordinate meetings, and handle logistics for events, trainings and client meetings, while ensuring a smooth onboarding and offboarding experience.

You will work alongside seasoned Executive Assistants, learning from peers and taking ownership of critical support functions to help the team operate efficiently.

Qualifications

• At least 2 years of experience in a Team Assistant or similar administrative support role.
• Ability to manage competing priorities, including diary management and event coordination.
• Excellent communication skills and the ability to engage effectively with stakeholders at all levels.
• A proactive and resourceful approach to solving problems.
• A genuine passion for providing outstanding support and helping others succeed.

Responsibilities

• Proactively managing diaries and coordinating meetings for three Directors.
• Organizing logistics for team events, training sessions and client meetings.
• Supporting onboarding and offboarding to ensure a positive experience for new and departing team members.
• Acting as a central resource and point of contact for the wider team.

Skills

Diary management

Event coordination

Stakeholder communication

Problem solving

Team support

Job description

Join our Banking Product and Treasury team, we're dedicated to creating lasting value for our communities, clients, and people. As a Team Assistant ready to take the next step in your career, you'll be an integral part of a supportive and collaborative team where your ideas and contributions will directly drive outcomes.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you're empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

This newly created role is a unique opportunity to build on your administrative expertise. You will support three Directors and their teams, taking on increased responsibility and developing your skills in a dynamic and fast-paced environment.

Working alongside a team of experienced Executive Assistants, you will act as a key contact for your business areas. This is a chance to learn from senior peers while taking ownership of crucial support functions.

Typical responsibilities will include proactively managing diaries and coordinating meetings for three Directors, organizing the logistics for team events, training sessions, and client meetings, ensuring a seamless and positive experience for new and departing team members during onboarding and offboarding, in addition to acting as a central resource and point of contact for the wider team.

What You Offer

• At least 2 years of experience in a Team Assistant or similar administrative support role.
• Proven ability to manage competing priorities, including some diary management and event coordination.
• Excellent communication skills and the ability to engage effectively with stakeholders at all levels.
• A proactive and resourceful approach to problem-solving.
• A genuine passion for providing outstanding support and helping others succeed.

What We Offer

Benefits

• 1 wellbeing leave day per year
• Up to 5 additional service bonus leave days per year
• Up to 20 weeks' paid parental leave for primary caregivers along with 12 days of transition leave upon return to work, and 6 weeks' paid leave for non-primary caregivers
• 2 days of paid volunteer leave and donation matching
• Up to 12 months' gender affirmation leave, including 6 weeks' paid leave
• Access to Employee Assistance Program and wellbeing benefits including skin and health checks, and flu vaccinations
• Access to a wide range of salary packaging options
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Banking and Financial Services

Banking and Financial Services is our technology-driven retail bank. You will be part of a team that supports clients to achieve their full potential - whether that's buying a home, growing a business or investing to manage wealth.

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.