Team Assistant

Dexus Holdings Pty Ltd; Sydney; Híbrido; AUD 70.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible working

Wellbeing allowance

Professional development

Inclusive culture

Descripción de la vacante

Dexus seeks a highly organised Team Assistant to support the CTO and Technology Leadership Team in a fast-paced, hybrid Sydney environment. You will manage diaries, coordinate meetings and travel, and own purchasing, invoicing and budget tracking to ensure smooth day-to-day operations.

With a focus on efficiency and stakeholder relationships, you will coordinate onboarding, team events, and leadership meetings while exploring AI-enabled tools to enhance workflows and enterprise-wide

Formación

• Proven experience as Team Assistant or similar administrative support role.
• Strong organisational and relationship-building skills with attention to detail.
• Ability to manage multiple priorities and support senior stakeholders.
• Excellent communication and stakeholder management across levels.

Responsabilidades

• Provide executive support to the CTO and Technology Leadership Team, including diary management and meeting coordination.
• Coordinate travel, onboarding activities, events, town halls, and leadership meetings.
• Oversee purchase orders, invoicing, vendor management and budget tracking.
• Support cross-team collaboration and identify technology-driven process improvements using AI tools.

Conocimientos

Executive support

Diary management

Stakeholder management

Vendor coordination

Budget tracking

Travel arrangements

Communication

Herramientas

Yardi software

Microsoft Office

Descripción del empleo

Dexus (ASX: DXS) is a leading Australasian fully integrated real asset group, managing a high-quality Australasian real estate and infrastructure portfolio valued at $51.4 billion. With more than four decades of expertise in real asset investment, funds management, asset management and development, we have a proven track record in capital and risk management and delivering returns for investors. www.dexus.com

The Opportunity

The Team Assistant plays an essential role in the Technology team, reporting to and directly supporting the Chief Technology Officer and wider Technology Leadership Team. This is a varied, fast-paced role that combines executive support with ownership of critical operational and financial processes to ensure smooth day to day operations. Alongside managing diaries, meetings, and team coordination, you will be responsible for the efficient management of purchase orders, invoicing, vendor administration, and budget tracking. This is an excellent opportunity for a highly organised professional who enjoys building relationships, driving efficiency, and making a meaningful impact within a collaborative team environment.

You will make an impact by:

• Provide seamless support to the CTO and Technology Leadership Team through effective diary management, meeting coordination, travel arrangements, and day-to-day prioritisation of activities.
• Ownership of purchase orders, invoicing, vendor management and budget tracking, ensuring financial processes are managed accurately, efficiently, and in line with business requirements.
• Drive a positive employee experience by coordinating onboarding activities, team events, town halls, offsites, and leadership meetings that help keep the Technology team connected and engaged.
• Identify opportunities to improve ways of working through technology and AI tools, while partnering with Executive Assistants and Team Assistants across Dexus to support enterprise-wide collaboration and operational excellence.

About You

• You are a highly organised and proactive Team Assistant who thrives in agile environments and enjoys supporting senior stakeholders.
• You balance exceptional attention to detail with strong relationship-building skills and have the confidence to manage multiple priorities while maintaining a high standard of service.
• Previous experience in a Team Assistant or similar administrative support role.
• Excellent communication and stakeholder management skills, with the confidence to build effective relationships across all levels of the business.
• Strong financial administration skills, including purchase orders, invoicing, vendor management and budget tracking, with exceptional attention to detail.
• Previous experience with Yardi software is highly advantageous.
• A proactive and solutions-focused approach, using initiative, sound judgement and discretion to anticipate needs and resolve challenges.
• Strong technical capability, including proficiency in Microsoft Office and a willingness to leverage new technologies and AI-enabled tools to improve efficiency.
• A collaborative and adaptable mindset, contributing positively to team success while embracing change and continuous improvement.

Why choose Dexus?

The Dexus culture and spirit is what differentiates us. Together, we take pride in our values: rally to achieve together and build trust through action.

As an employee of Dexus, you will benefit from:

• Flexible Working: Our hybrid work model lets you thrive both professionally and personally. Whether it’s working from home or collaborating in our state of the art and award-winning offices, we’ve got you covered.
• Wellbeing Matters: Enjoy a Wellbeing Allowance, extra annual leave days (our exclusive ‘Dexus’ days), and our holistic Safe and Well program. Your health and happiness is a priority.
• Continuous Growth: Enhance your career with professional development, memberships, and study assistance. We invest in your learning journey.
• Tribe: Our commitment to supporting LGBTQ+ staff earned us Silver Employer Status in the AWEI 2026. We foster an inclusive environment where each individual feels recognised and appreciated.
• Focus on Sustainability: Dexus is deeply committed to making a positive impact on the communities it serves. Align your personal values with your professional endeavours.
• Parents@Work: Supporting parents and carers through coaching and education. We understand the importance of work-life integration.
• We are dedicated to creating an inclusive workplace that values diversity in every form.
• We are actively striving to close the gender pay gap and invite applications from individuals of all genders, backgrounds and abilities.

If you believe you can thrive in this role but do not meet every requirement, we encourage you to apply.

Reach out to [e-mail] if you require any accommodations or additional support during our recruitment process; we're here to help.

Ready to help create the future?

Join Dexus and ‘unlock potential, create tomorrow’. Let's work together!

Driven by our purpose to unlock potential, create tomorrow, Dexus aims to be Australasia's leading real asset manager, and we know that people are the key to our success. Joining Dexus means working alongside experienced, collaborative teams and shaping outcomes across our high-quality real assets portfolio.

We're committed to creating an inclusive recruitment experience and welcome applications from people of all abilities and backgrounds. You'll be supported throughout the process by our Talent Acquisition team, who manage the recruitment journey end-to-end and partner closely with hiring leaders.

How to put forward your best application

Focus on the impact you've made and the outcomes you've achieved, not just your responsibilities. Highlight the experience, skills and achievements most relevant to this role. Keep your examples clear, concise and specific. Consider including a one-page cover letter outlining your motivation for applying and the skills and experience that make you a strong fit.

What to expect from our recruitment process

We aim to provide an experience that is clear, transparent and well supported. We'll keep you informed throughout the process and provide updates in a timely manner.

• Application review
• Initial conversation or video interview with Talent Acquisition
• Interviews with the hiring team
• Assessments (where applicable)
• Background and compliance checks
• Pre-employment checks
• Offer and onboarding

Want to learn more? Explore more about careers, life at Dexus and current opportunities:

Explore Careers at Dexus