Team Assistant

Micale Recruitment Pty Ltd; Melbourne; On-site; AUD 65,000 - 75,000; Full time

Job summary

Micale Recruitment Pty Ltd is partnering with a top Australian property developer to recruit an experienced Team Assistant to provide administrative support to the Centre Management Team. The role is fast-paced and diverse, requiring multitasking across multiple projects and ad hoc tasks.

Key duties include first point of contact for visitors, liaising with agents, property administration, social media assistance, data entry in Cirrus 8, preparing reports and minutes, arranging pop-up bookings,

Qualifications

• Previous experience as Team Assistant or similar role.
• Strong communication skills, both written and verbal.
• Highly organized with the ability to multi-task across projects.
• Proficient in MS Office and basic data entry.
• Desirable knowledge of Cirrus 8.

Responsibilities

• First point of contact for visitors to the centre.
• Liaise with agents and assist with queries.
• Property administration including liaising with trades personnel.
• Assist with social media and content creation.
• Data entry for Cirrus 8 and shopping centre financials.
• Prepare and send of leasing agreements and reports.
• Attend weekly Operations Meetings and prepare minutes.

Skills

Communication

Organization

Multi-tasking

MS Office

Tools

Cirrus 8

Job description

Top 100 Privately owned Australian Company!

Design - Service Excellence and Innovation

We are delighted to partner with this high-profile property developer (residential and commercial) recognised for its commitment to quality and excellence! There is an opportunity for an experienced Team Assistant to undertake this pivotal role providing administrative support to the Centre Management Team. The role is diverse and fast paced, it will require a talented individual to multitask and work across several projects on an ad hoc basis.

Reporting to the Centre Manager responsibilities include but not limited to:

First point of Contact for all visitors to the centre

Liaise with agents and assists with queries.

Property administration including liaising with trades personnel.

Assist with social media and content creation.

Maintain Retail Data Management (Cirrus 8)

Data Entry for Shopping Centre Financials (Cirrus 8)

Draft Correspondence & Email Communication, where needed

Processing of Accounts Payable

Running Reports

Liaising with retail tenants regarding maintenance/cleaning

Preparation of Rent Reviews

Screen Retail Lease Enquiries

Assist Pop-Up Stores Tenants, when & where needed.

Attend weekly Operations Meetings and prepare Actions/Minutes

Manage Pop Up Calendar of Events

Schedule Pop Up Bookings/Appointments

Prepare and sending of Pop Up Leasing Lease Agreements

Monthly Residential Stock Report

Prepare Residential Monthly Reporting

Liaison point with Property Management Agent

Demonstrated Key Competencies:

Outstanding communication skills both verbal and written

Highly organised

Ability to multi-task

Sound knowledge of MS Office and Cirrus 8 (desirable)

Eagerness to learn a new industry!