Team Administrator - Roads & Highways

SMEC; Adelaide; On-site; AUD 55,000 - 75,000; Full time

Job summary

SMEC is seeking a Team Administrator to join the Roads & Highways group in Adelaide. This role provides essential administrative support to a busy technical team, helping ensure projects, documentation, reporting, and team operations run efficiently.

You will work closely with project teams to coordinate day-to-day activities, maintain project records, support financial processes, and assist with internal and external stakeholder communication in a flexible, collaborative environment.

Qualifications

• Up to 5 years' experience in an administrative, project support, or team coordination role.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Proficiency across the Microsoft Office suite, including Word, Excel, Outlook, and Teams.
• The ability to build positive working relationships with internal and external stakeholders.
• A proactive and collaborative approach to supporting a high-performing team.

Responsibilities

• Providing administrative support to the Roads & Highways team.
• Managing project documentation, correspondence, and records.
• Assisting with project setup, reporting, and document control activities.
• Supporting invoicing, purchase orders, timesheets, and project administration tasks.
• Coordinating meetings, travel arrangements, and team events.
• Preparing reports, presentations, and other business documents.
• Supporting compliance, quality, and governance requirements.
• Assisting project managers and technical staff with ad hoc administrative requirements.

Skills

Admin experience

Project support

Team coordination

Organisational skills

Communication

Attention to detail

Stakeholder relationships

Tools

Microsoft Office

Job description

About the job

• Join a global consultancy delivering iconic infrastructure projects


• Work alongside industry-leading specialists in a collaborative, flexible environment


• Shape your career with genuine professional growth opportunities

About SMEC

SMEC is a global engineering consultancy renowned for delivering complex, sustainable infrastructure solutions across transport, water, energy, and urban development markets. Our teams are empowered to innovate, solve technical challenges, and contribute to projects that positively shape communities across Australia and worldwide.

We are committed to building a diverse, inclusive and gender-equitable workforce and encourages applications from people of all backgrounds across engineering and technical disciplines. SMEC provides a supportive and flexible working environment that recognises individual contribution, supports career progression, and enables our people to balance work and life at all stages of their career.

As a family-friendly employer, we offer flexible working arrangements and benefits including 18 weeks of universal paid parental leave. We are proud to foster an inclusive culture that supports gender equity, LGBTI+ inclusion and First Nations representation, with access to strong professional networks, role models, and mentoring and sponsorship programs.

Infrastructure

At SMEC, we understand that our continued success within the infrastructure market is the result of building long-term client relationships. We listen and understand the specific needs of our clients and deliver a complete value chain of services to provide sustainable solutions across major infrastructure projects worldwide.

The Role

SMEC is seeking a Team Administrator to join our Roads & Highways team in Adelaide. This role provides critical administrative support to a busy technical team, helping ensure projects, documentation, reporting, and team operations run efficiently.

Working closely with project teams and leaders, you will play an important role in coordinating day-to-day activities, maintaining project records, supporting financial processes, and assisting with internal and external stakeholder communication.

Key responsibilities include:

• Providing administrative support to the Roads & Highways team.


• Managing project documentation, correspondence, and records.


• Assisting with project setup, reporting, and document control activities.


• Supporting invoicing, purchase orders, timesheets, and project administration tasks.


• Coordinating meetings, travel arrangements, and team events.


• Preparing reports, presentations, and other business documents.


• Supporting compliance, quality, and governance requirements.


• Assisting project managers and technical staff with ad hoc administrative requirements.

About You

To be successful in this role, you will bring:

• Up to 5 years' experience in an administrative, project support, or team coordination role.


• Strong organisational skills with the ability to manage multiple priorities.


• Excellent written and verbal communication skills.


• High attention to detail and accuracy.


• Proficiency across the Microsoft Office suite, including Word, Excel, Outlook, and Teams.


• The ability to build positive working relationships with internal and external stakeholders.


• A proactive and collaborative approach to supporting a high-performing team.