Project Administrator & Controller- Roads & Highways

Smec (An Sj Group Company); Adelaide; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

18 weeks parental leave

Flexible working arrangements

Inclusive culture and networks

Job summary

SMEC is a global engineering consultancy and Adelaide-based team; we seek a Team Administrator to provide essential support to the Roads & Highways group. You will help manage documentation, reporting and team operations to keep projects running smoothly.

Join a collaborative, flexible environment with opportunities for career growth and a focus on delivering high-quality infrastructure outcomes in Australia.

Qualifications

• Up to 5 years' experience in administrative, project support, or team coordination.
• Strong organisational skills to manage multiple priorities.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).

Responsibilities

• Provide administrative support to Roads & Highways team.
• Manage project documentation, correspondence and records.
• Assist with project setup, reporting and document control.
• Support invoicing, purchase orders, timesheets and project administration tasks.
• Coordinate meetings, travel and team events.
• Prepare reports, presentations and other business documents.
• Support compliance, quality and governance requirements.
• Assist project managers and technical staff with ad hoc administrative tasks.

Skills

Administrative experience

Organisational skills

Communication skills

Attention to detail

MS Office

Stakeholder relationships

Team collaboration

Tools

Word

Excel

Outlook

Teams

Job description

Job Description

• Work alongside industry-leading specialists in a collaborative, flexible environment
• Shape your career with genuine professional growth opportunities

About The Job

Join a global consultancy delivering iconic infrastructure projects

About SMEC

SMEC is a global engineering consultancy renowned for delivering complex, sustainable infrastructure solutions across transport, water, energy, and urban development markets. Our teams are empowered to innovate, solve technical challenges, and contribute to projects that positively shape communities across Australia and worldwide.

We are committed to building a diverse, inclusive and gender-equitable workforce and encourages applications from people of all backgrounds across engineering and technical disciplines.

Benefits

• We offer flexible working arrangements and benefits including 18 weeks of universal paid parental leave.
• SMEC provides a supportive and flexible working environment that recognises individual contribution, supports career progression, and enables our people to balance work and life at all stages of their career.
• We are proud to foster an inclusive culture that supports gender equity, LGBTI+ inclusion and First Nations representation, with access to strong professional networks, role models, and mentoring and sponsorship programs.

Infrastructure

At SMEC, we understand that our continued success within the infrastructure market is the result of building long-term client relationships. We listen and understand the specific needs of our clients and deliver a complete value chain of services to provide sustainable solutions across major infrastructure projects worldwide.

The Role

SMEC is seeking a Team Administrator to join our Roads & Highways team in Adelaide. This role provides critical administrative support to a busy technical team, helping ensure projects, documentation, reporting, and team operations run efficiently.

Key Responsibilities Include

• Providing administrative support to the Roads & Highways team.
• Managing project documentation, correspondence, and records.
• Assisting with project setup, reporting, and document control activities.
• Supporting invoicing, purchase orders, timesheets, and project administration tasks.
• Coordinating meetings, travel arrangements, and team events.
• Preparing reports, presentations, and other business documents.
• Supporting compliance, quality, and governance requirements.
• Assisting project managers and technical staff with ad hoc administrative requirements.

About You

To be successful in this role, you will bring:

• Up to 5 years' experience in an administrative, project support, or team coordination role.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Proficiency across the Microsoft Office suite, including Word, Excel, Outlook, and Teams.
• The ability to build positive working relationships with internal and external stakeholders.
• A proactive and collaborative approach to supporting a high-performing team.