Team Administrator – Pa Support (Maternity Leave)

Savills; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Gym membership

Travel perks

Retail discounts

Employee referral rewards

Study and development support

Job summary

BDO Australia is seeking a highly organised Personal Assistant to support the Executive General Manager and Audit & Assurance partners in our Sydney team. The role focuses on calendar management, financial administration, and general administrative support to ensure smooth operations.

You will coordinate complex diaries, client communications, and travel while upholding strict confidentiality and professional standards in a fast-paced professional services environment.

Qualifications

• Minimum 3 years' experience as a Personal Assistant or Team Assistant, preferably within a professional services environment.
• Proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint and Teams.
• Experience working with CRM, practice management and workflow systems (such as MS Dynamics 365 and Workday PSA or similar).
• Strong organisational and time management skills, with the ability to manage multiple priorities and competing deadlines.
• Well-developed written and verbal communication skills with a professional and confident approach.
• High attention to detail and commitment to quality and accuracy.
• Demonstrated ability to build and maintain effective relationships with senior stakeholders, clients and colleagues.
• High degree of discretion and professionalism when handling confidential and sensitive information.
• Adaptable, resilient and able to thrive in a fast-paced professional services environment.

Responsibilities

• Proactively manage Partner calendars, appointments, meetings and commitments, ensuring priorities are managed effectively and scheduling conflicts are resolved.
• Provide financial administration support to assist with the management of work in progress (WIP), debtors, accounts payable queries and client billing processes.
• Provide general administrative support including document production, expenses, timesheets, printing, scanning, filing, desk bookings and other operational requirements.
• Manage the team’s compliance requirements in-line with the Firm’s Risk Management Policies including client onboarding, conflict checks, ASIC searches and client/engagement acceptance procedures.
• Collaborate with the Clients & Markets team by preparing tenders for new client work, client presentations, client and/or networking events, maintenance of the CRM database and managing and actioning related reports.
• Book domestic and international travel for Partners and the team.
• Work closely with the Audit team to provide support and coverage where needed and work collectively as a team to ensure the efficient and effective operation of the service line.
• Work cohesively with all areas of the firm, including members of the Shared Services teams.

Skills

MS Office

CRM experience

Calendar management

Stakeholder management

Tools

MS Dynamics 365

Workday PSA

Job description

• What Team Administrator Pa Support Maternity L...

Showing 3666 Team Administrator Pa Support Maternity Leave jobs in Sydney

We’re BDO, a global professional services firm connected to local markets. Our people work together to provide specialist expertise, helping businesses achieve their goals.

We inspire others, to go further. We create together, to reach higher. We build trust, to lead purposefully.

Whether you're building your future or starting your career with us, you won’t do it alone. From creating solutions for our clients to building careers for our people, we shape what matters , and that’s where you come in.

About the Role

Be part of the biggest service line in BDO Australia! Our Audit and Assurance team is looking for a motivated and highly organised Personal Assistant to join our dynamic and collaborative Sydney team.

The Personal Assistant will provide administrative and operational support to our Audit & Assurance Partners and their teams.

Key Responsibilities:

• Proactively manage Partner calendars, appointments, meetings and commitments, ensuring priorities are managed effectively and scheduling conflicts are resolved.
• Provide financial administration support to assist with the management of work in progress (WIP), debtors, accounts payable queries and client billing processes.
• Provide general administrative support including document production, expenses, timesheets, printing, scanning, filing, desk bookings and other operational requirements.
• Manage the team’s compliance requirements in-line with the Firm’s Risk Management Policies including client onboarding, conflict checks, ASIC searches and client/engagement acceptance procedures.
• Collaborate with the Clients & Markets team by preparing tenders for new client work, client presentations, client and/or networking events, maintenance of the CRM database and managing and actioning related reports.
• Book domestic and international travel for Partners and the team.
• Work closely with the Audit team to provide support and coverage where needed and work collectively as a team to ensure the efficient and effective operation of the service line.
• Work cohesively with all areas of the firm, including members of the Shared Services teams.

About You

Our ideal candidate is naturally proactive and solutions-focused, demonstrating initiative and sound judgement. You will also need:

• Minimum 3 years' experience as a Personal Assistant or Team Assistant, preferably within a professional services environment.
• Proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint and Teams.
• Experience working with CRM, practice management and workflow systems (such as MS Dynamics 365 and Workday PSA or similar) is highly regarded.
• Strong organisational and time management skills, with the ability to manage multiple priorities and competing deadlines.
• Well-developed written and verbal communication skills with a professional and confident approach.
• High attention to detail and commitment to quality and accuracy.
• Demonstrated ability to build and maintain effective relationships with senior stakeholders, clients and colleagues.
• High degree of discretion and professionalism when handling confidential and sensitive information.
• Adaptable, resilient and able to thrive in a fast-paced professional services environment.

Why BDO?

Working for BDO you will be part of a growing and market leading professional services firm.

Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services.

Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways.

We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what’s possible.

Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, employee referral rewards, study, and professional development support.

Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program.

With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience.

Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive).

We are proud to be recognised as an Inclusive Employer for Diversity Council of Australia and a Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA).

BDO is committed to inclusive and accessible recruitment practices. If you require any reasonable adjustments to support your application or interview process, we encourage you to contact our Talent Acquisition team at

Build your career and Australia’s future.

Not many people can say they are working on building Australia’s future. With us you’ll be doing just that, leaving a legacy for all Australians. Plus, there’s equal employment, great training, and true flexible working arrangements.

A fantastic opportunity has presented itself for a Personal Assistant reporting to the Executive General Manager. This role is a 14-Month Fixed Term Contract based in Sydney.

A bit about your role

In this role, you will play a vital part in enabling the success of senior leaders by providing thoughtful coordination and administrative support. Your work will help drive team performance and contribute to the delivery of strategic priorities across the business unit.

You will be at the heart of a dynamic and purpose-driven team, where your ability to anticipate needs, manage competing priorities, and foster smooth operations will be highly valued. From supporting meetings and managing communications, your role will be instrumental in helping the team stay focused, connected, and aligned. This is a role where your initiative and attention to detail will make a meaningful difference every day.

A bit about you

You are a confident and capable professional with proven experience supporting senior leaders in complex environments. You bring a calm and considered approach to managing multiple stakeholders, and you’re known for your ability to listen actively, communicate clearly, and collaborate with care. You’re digitally savvy, with strong proficiency across Microsoft Office, and enjoy finding ways to improve processes and make things run more smoothly.

Your organisational skills are second to none, and you thrive in environments where adaptability and forward-thinking are key. You’re someone who takes pride in being a trusted partner—someone who brings clarity, warmth, and purpose to every interaction. If you’re looking for a role where your contribution is valued and your work supports a team committed to delivering for stakeholders, we’d love to hear from you.

Life at nbn

To be part of nbn is to be part of something bigger. There’s so much more from here. Our pioneering spirit drives us forward every day. Together, we help lift the digital capability of the nation by building and connecting Australia’s best fibre infrastructure into homes and businesses, plus places and things, everywhere. We’re continuing to create Australia’s network—a network made for more. Not just a way for everyone to do the things they love but transforming the way they do them.

A more inclusive working world

nbn is committed to an inclusive, flexible, and supportive workplace where everyone can feel heard, valued, and respected. We believe diverse perspectives are the key to unlocking greater outcomes and encourage applications from people of all ages, nationalities, abilities, and cultures. That's why we have a Reconciliation Action Plan, Accessibility & Inclusion Plan, offer 18 weeks of paid parental leave, are a Pride in Diversity Platinum Employer, and have active employee-led diversity pillars.Click here to see our list of employee benefits and why we're recognised as a WORK180 Endorsed Employer for Women, and their Employer of Choice for 2025.

Equal Opportunities for All

We champion equal opportunities for all employees. If you have any accessibility requirements and would like to discuss adjustments for the recruitment process, please don’t hesitate to contact us by emailing or calling our Recruitment Accessibility Enquiry Line at +61 . Please note, this line is dedicated to accessibility-related enquiries for the purposes of recruitment, and only enquiries related to accessibility adjustments will be answered. For other matters, please visit our Contact Us page on our website.

Please note that this role is a 14-Month Fixed Term Contract opportunity and applications will close at midnight on Sunday 18th October 2026.

To be eligible for this role, you must have full working rights in Australia.

Worker Type Fixed Term (Fixed Term) Time Type Full time

Personal Assistant - Legal
Up to $110K package
Sydney CBD
1 day WFH after probation

Legal PA to join a highly regarded Sydney law firm, supporting 3 Partners and their established team of junior lawyers.
We've partnered with this firm for a number of years and they have an excellent reputation for their collaborative culture, supportive environment and strong staff tenure.
This particular team advises families, sophisticated private clients, professionals, high-net-worth and ultra-high-net-worth individuals, as well as executives of family groups. As a result, we're looking for someone who brings maturity, professionalism and exceptional discretion alongside strong legal PA experience.
You'll need to be confident engaging directly with clients, handling sensitive matters appropriately and building trusted relationships with both the Partners and their client base.
Key Responsibilities

• Providing high-level PA and administrative support to 3 Partners and their wider legal team
• Managing complex diaries, meetings and appointments
• Preparing correspondence, documents and reports to a high standard
• Liaising directly with clients and acting as a trusted point of contact for the team
• Managing sensitive and confidential information with complete discretion
• Coordinating travel and other arrangements as required
• Building strong relationships across the firm and with external stakeholders
• Supporting the wider team to ensure matters run efficiently

About You

• Minimum of 3 years experience as a PA within a law firm or professional service firm is essential
• Mature, polished and professional in your approach
• Confident communicating with senior and sophisticated clients
• Exceptional attention to detail and organisational skills
• Collaborative and comfortable supporting multiple Partners and lawyers
• Excellent written and verbal communication skills

Benefits include:

• 1 day WFH following probation
• Gym membership
• Firm-wide incentive plan
• Wellbeing program