Team Administrator

Benmax; Canberra; On-site; AUD 50,000 - 65,000; Full time

Job summary

Benmax is seeking a Team Administrator to support the Engineering division from our Hume, ACT office. This entry-level role involves coordinating schedules, documentation, and day-to-day admin to keep projects on track so engineers can focus on technical work.

You will work with the Head of Engineering and the wider team, handling meetings, travel, documentation, and project trackers, with full training provided.

Qualifications

• Strong organisational skills with ability to manage multiple priorities and deadlines.
• Attention to detail and accuracy in record keeping.
• Highly developed Microsoft Office skills.

Responsibilities

• Provide administrative support to the Head of Engineering, including travel bookings, diary management, meeting coordination and general correspondence.
• Coordinate meetings and workshops, prepare agendas and take accurate minutes and action items.
• Follow up outstanding actions, monitor key deadlines and flag upcoming requirements to the team.
• Prepare documents, presentations, reports and project updates as required.
• Arrange travel for the wider Engineering team.

Skills

Organisational skills

Attention to detail

Microsoft Office

Education

Business Administration degree

Project Management degree

Engineering degree

Tools

Microsoft Office

Job description

About Us

Benmax is one of Australia's most experienced mechanical services and HVAC businesses. Founded in Canberra more than 40 years ago, we design, construct, manufacture and maintain complex heating, ventilation, air conditioning and cooling systems for some of the country's most significant buildings and institutions. Today we are scaling rapidly into AI infrastructure, manufacturing advanced cooling systems for a new generation of data centres.

About The Role

We're seeking a Team Administrator to support our Engineering division, based at our Hume, ACT office. This is a busy, hands-on role at the centre of the team, keeping projects, meetings and deadlines on track so our engineers can focus on the work they do best.

You’ll work closely with the Head of Engineering and the wider team, coordinating schedules, documentation and day-to-day admin. It's a great role for someone who enjoys variety, likes staying organised and takes pride in getting the details right.

What you’ll be doing

• Provide administrative support to the Head of Engineering, including travel bookings, diary management, meeting coordination and general correspondence
• Coordinate meetings and workshops, prepare agendas and take accurate minutes and action items
• Follow up outstanding actions, monitor key deadlines and flag upcoming requirements to the team
• Prepare documents, presentations, reports and project updates as required
• Arrange travel for the wider Engineering team
• Act as the central point of contact for administrative matters within Engineering
• Maintain project and task trackers, registers, schedules and electronic files
• Coordinate project documentation and administrative requirements across the team
• Process purchase orders, invoices and expense claims
• Assist with document management for engineering product documentation, liaising with the product management team and external parties as needed
• Assist with ad hoc projects and administrative tasks as required

What we're looking for

This is an entry level position, and a great opportunity for someone early in their administration career to build their skills. Previous experience is highly regarded, and full training and support will be provided to help you grow into the role.

Essential

• Strong organisational skills and the ability to manage multiple priorities and deadlines
• A sharp eye for detail and accuracy in record keeping and documentation
• Highly developed Microsoft Office skills

Desirable

• Previous experience in an administrative support role
• Experience preparing agendas, minutes and formal correspondence
• Experience supporting senior stakeholders or executives
• Experience within an engineering, construction or technical environment
• Familiarity with project management software such as Procore
• Tertiary qualifications in Business Administration, Project Management, Engineering or a related discipline