Sydney Office & Project Coordinator: Grow in PMO & Operations

Aspen Technology; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Aspen Technology is seeking an Office Administrator / Project Coordinator to support our Sydney office. This role combines office operations with project coordination to help teams deliver systems to critical infrastructure clients in energy.

You will manage reception, meetings, travel, documentation, and collaborate with global teams using Microsoft 365, SharePoint, Jira and Confluence. This is an excellent entry into project management with room to grow.

Qualifications

• Bachelor's degree or diploma in Business Administration or related field.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Project.
• Familiarity with SharePoint, Jira, and Confluence.
• Excellent organizational skills and attention to detail with ability to multi-task.
• Strong written and verbal communication and customer-focused approach.

Responsibilities

• Serve as the first point of contact for visitors, customers and incoming calls.
• Coordinate meeting room bookings, office setup, and visitor arrangements.
• Organize training room facilities, catering and refreshment requirements.
• Maintain staff calendars and schedules using Microsoft 365 apps.
• Coordinate domestic and international travel arrangements for employees.
• Manage office procurement, supplies and facilities vendor coordination.

Skills

Organizational skills

Communication skills

Proactive mindset

Independent working

Customer-focused

Education

Bachelor's degree or diploma in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Project

SharePoint

Jira

Confluence

Job description

Aspen Technology is seeking an Office Administrator / Project Coordinator to support our Sydney office. This role combines office operations with project coordination to help teams deliver systems to critical infrastructure clients in energy.

You will manage reception, meetings, travel, documentation, and collaborate with global teams using Microsoft 365, SharePoint, Jira and Confluence. This is an excellent entry into project management with room to grow.