Sydney Office & Project Coordinator

Aspentech Pte. Ltd.; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

AspenTech is seeking a highly organized Office Administrator / Project Coordinator to support the Sydney office and assist project teams with coordination and administration activities. This role focuses on helping teams operate efficiently while delivering systems to critical infrastructure customers in the Energy Industry.

You will have latitude to innovate, build data-driven insights, and improve office processes while collaborating with global teams across projects and programs.

Qualifications

• Bachelor's degree or equivalent in Business Administration or related field
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Project)
• Experience with SharePoint, Jira and Confluence
• Excellent organizational and communication skills

Responsibilities

• Serve as first point of contact for visitors and calls, ensuring a professional reception.
• Coordinate meeting room bookings and office setup.
• Organize training room facilities, including catering and refreshments.
• Maintain staff calendars using Microsoft 365 applications.
• Coordinate domestic and international travel arrangements for employees.
• Manage office procurement, supplies, and stock replenishment.

Skills

Microsoft Office proficiency

Calendar & scheduling

Meeting coordination

Education

Bachelor's degree in Business Administration or related field

Tools

SharePoint

Jira

Confluence

Microsoft Project

Job description

AspenTech is seeking a highly organized Office Administrator / Project Coordinator to support the Sydney office and assist project teams with coordination and administration activities. This role focuses on helping teams operate efficiently while delivering systems to critical infrastructure customers in the Energy Industry.

You will have latitude to innovate, build data-driven insights, and improve office processes while collaborating with global teams across projects and programs.