Tender Coordinator

Monadelphous Group; City of Brisbane; On-site; AUD 70,000 - 100,000; Full time

Job summary

Monadelphous is seeking an organised and proactive Tender Coordinator to join our Milton office in Brisbane. In this permanent, full-time role, you will coordinate the preparation and submission of tenders, proposals and business development documentation.

Working closely with operational, commercial and project teams, you will ensure submissions are accurate, compliant, professionally presented and tailored to meet client requirements.

Qualifications

• Experience coordinating tenders, bids or proposals with attention to detail.
• Strong writing, editing and proofreading abilities for client submissions.
• Proficient in Microsoft Office and document management systems.

Responsibilities

• Coordinate and compile tender, bid and proposal documentation for submission to clients.
• Gather, organise and maintain information required for tender responses and business development.
• Develop, write and edit high-quality submission content tailored to client requirements.
• Prepare reports, correspondence, presentations and supporting documentation to a professional standard.
• Maintain tender databases, document control systems and submission libraries.
• Liaise with project, commercial, safety, quality, HR and finance teams to obtain information for submissions.
• Support continuous improvement initiatives to enhance tendering processes and submission quality.

Skills

Tender coordination

Bid/proposal writing

Document control

Editing/proofreading

MS Office suite

Stakeholder engagement

Time management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Document management systems

Job description

Monadelphous is seeking an organised and proactive Tender Coordinator to join our team in our Milton office. In this permanent, full-time role, you will play a key part in securing new business opportunities by coordinating the preparation and submission of high-quality tenders, proposals and business development documentation. Working closely with operational, commercial and project teams, you will ensure submissions are accurate, compliant, professionally presented and tailored to meet client requirements.

Working with Monadelphous offers many benefits, some of which include:

• Join a leading ASX-listed engineering and construction company with a strong pipeline of work across the resources, energy and infrastructure sectors.
• Opportunity to develop your tendering, proposal writing and business development skills within a supportive team environment.
• Exposure to major projects and strategic bids that directly contribute to business growth.
• Professional development and career progression opportunities within a growing organisation.

Key responsibilities of the role include:

• Coordinate and compile tender, bid and proposal documentation for submission to clients.
• Gather, organise and maintain information required for tender responses, capability statements and business development activities.
• Develop, write and edit high-quality submission content tailored to client requirements.
• Prepare reports, correspondence, presentations, charts and supporting documentation to a professional standard.
• Maintain tender databases, document control systems and submission libraries.
• Liaise with project, commercial, safety, quality, HR and finance teams to obtain information required for submissions.
• Support continuous improvement initiatives to enhance tendering processes and submission quality.

What you’ll bring:

• Previous experience in a tender, bid, proposal, business development or administrative support role.
• Minimum 2 years' experience in business administration, document control or tender coordination.
• Strong written communication, editing and proofreading skills with exceptional attention to detail.
• Advanced proficiency in Microsoft Office Suite, particularly Word, Excel and PowerPoint.
• Strong organisational skills with the ability to manage competing priorities and tight deadlines.
• Experience maintaining records, databases and document management systems.
• A proactive, team-oriented approach with strong stakeholder engagement and problem-solving abilities.

Life at Monadelphous

There's lots to get involved in, celebratory or cultural events and so much more. We work hard to make Monadelphous a truly great place to work. We celebrate our diversity and shared values and are committed to inclusion and equal opportunities for all. We're committed to hiring locally, encourage people of all diverse backgrounds to apply and strongly encourage women and First Nations people to submit an application.

About us

Monadelphous is an ASX-200 company providing multidisciplinary construction, maintenance and industrial services to many of the largest companies in the resources, energy and infrastructure sectors. Established in 1972, we've been working in Australia and around the world for more than 50 years. We work on the biggest projects and ensure our teams have a variety of opportunities available to follow their career path of choice. Our Engineering Construction division is an increasingly diverse business, focusing on managing and delivering large-scale project management and construction services. Our expertise includes civil construction, structural steel fabrication, modularisation and delivery, as well as structural, mechanical, piping and tank construction. We also specialise in heavy lift and haulage services, electrical and instrumentation work including HV Transmission and renewable energy infrastructure. Safety is at the forefront of everything we do, and we live by our promise: The Safe Way is the Only Way. A career at Monadelphous is a career with a difference.